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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Cancellation charges

A state agency may reimburse an employee for a cancellation charge, related to a travel expense, if the charge is incurred:

  • For a reason related to state business, or
  • For a reason related to state business that could not be conducted because of a natural disaster, or
  • Because an employee was unable to use transportation that was paid in advance to obtain a cost savings because that employee was ill or had a personal emergency. Texas Government Code Section 660.015
Cancellation Charge
A fee, charge or payment that a provider of travel services assesses because of the cancellation or change of a travel reservation or other travel plan. For example, a non-refundable purchase of an airline ticket becomes a cancellation charge when the ticket becomes unusable because of changed travel plans. Texas Government Code Section 660.002(3)
State Agency
A unit of state government that uses appropriated funds to pay or reimburse a travel expense of a state employee. This includes the Teacher Retirement System of Texas and the Employees Retirement System of Texas. Texas Government Code Section 660.002(19)
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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