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Cancellation charges

A state agency may reimburse an employee for a cancellation charge, related to a travel expense, if the charge is incurred:

  • For a reason related to state business, or
  • For a reason related to state business that could not be conducted because of a natural disaster, or
  • Because an employee was unable to use transportation that was paid in advance to obtain a cost savings because that employee was ill or had a personal emergency. Texas Government Code Section 660.015
Cancellation Charge
A fee, charge or payment that a provider of travel services assesses because of the cancellation or change of a travel reservation or other travel plan. For example, a non-refundable purchase of an airline ticket becomes a cancellation charge when the ticket becomes unusable because of changed travel plans. Texas Government Code Section 660.002(3)
State Agency
A unit of state government that uses appropriated funds to pay or reimburse a travel expense of a state employee. This includes the Teacher Retirement System of Texas and the Employees Retirement System of Texas. Texas Government Code Section 660.002(19)

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Glenn Hegar
Texas Comptroller of Public Accounts		 Questions? Contact statewide.accounting@cpa.texas.gov
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