Lesson 4: Overview of the SEFA Web Application

SEFA Record Information

Each record in the SEFA web application is assigned a unique record ID. Whether the record is entered individually or through a batch entry, each record requires the following information to be recorded in the SEFA web application:

• ALN (the AL title will auto-populate if the ALN is in the database)
• Whether the underlying expenditure was related to Research and Development (R&D)
• Whether the award was the result of Special Funding. As of fiscal 2021, options include:
  • ARRA funding (A for batch entry)
  • COVID-19 funding (C for batch entry)
  • No (N for batch entry)
• The NSE pass-through name (if applicable)
• The pass-through agency number (if applicable)
• Expenditure and revenue amounts (including Direct federal revenues/expenditures, NSE pass-through revenues/expenditures, and interagency pass-through revenues/expenditures)

For specific information required for a SEFA record (which is dependent on whether the SEFA record has a known or unknown CFDA number and whether the federal funds are direct or pass-though), see the AFR Reporting Requirement’s Table II – Schedule of Expenditures of Federal Awards: Required Data Elements page.

If an ALN or NSE name is missing from the SEFA web application, email a request to your financial reporting analyst to have one added. Your email request must include a copy of the grant agreement and documentation of the NSE’s business name (if applicable).

Next: Learning Check