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USPS Process Guide –
Chapter 5: Employee Training –
H5O01 – Employee Course Information

Screen: H5O01
Prerequisites: HGOU1
Key Fields: AGENCY, EMPLOYEE SSN, COURSE RECORD NO

Important: You can use this process as part of a simpler ‘summary approach” to entering and monitoring an employee’s registration and completion status. Use this approach if you are not interested in tracking the other course information presented in this chapter. To use this “summary approach”:

  1. Complete the Course Identification process.
  2. Complete this process (Employee Course Information).

You do not need to complete any other processes.

Step Action
1 Access H5O01.
2 Enter R or I in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
EMPLOYEE SSN (Key)
COURSE RECORD NO (Key)
Enter a sequential course record number.
COURSE ID (Required)
Enter the course identification number established on HGOU1.
COURSE START DATE (Optional)
COURSE END DATE (Optional)
COURSE LOCATION (Optional)
An agency-defined alphanumeric value.
REQUIRED BY DATE (Optional)
The date by which the employee is required to complete the course.
COMPLETION STATUS (Optional)
Indicates the employee’s grade or completion status. If HH5U1 (Course Completion Information) has been updated, the employee’s completion status displays on this screen.
A A
B B
C C
D D
F Fail
P Pass
I Incomplete
M Missing/no show
S Satisfactory
U Unsatisfactory
W Withdrew
X Canceled
Y Yes
N No
COMPLETION HOURS (Optional)
The number of hours of instruction for which the employee received credit. If HH5U1 has been updated, the employee’s completion hours display on this screen.
GRADE POINTS (Optional)
The number of grade points the employee earned for this course, if applicable.
CREDITS EARNED (Required)

The number of credits the employee earned for this course.

Note: If the CREDIT TYPE field contains the value of C, the system automatically calculates the credits earned. (CEU credits are 1/10 of course hours.) You may enter a value to override the CEU calculation.

TUITION COST (Optional)
The cost of the course.
OTHER COST (Optional)
Any additional costs associated with this course.
REIMBURSE CODE (Optional)
Indicates whether the employee will be reimbursed for tuition and other costs associated with this course.
N No
Y Yes
P Pending
U Unknown
REIMBURSE DATE (Optional)
The date the employee was reimbursed.
REIMBURSE FACTOR (Optional)
The rate at which the employee was reimbursed. This value may not exceed 1.000 (100 percent).
REIMBURSE AMOUNT (Optional)
The amount reimbursed to the employee.
EVALUATION SENT (Optional)
The date an evaluation was sent to the employee.
EVALUATION RECD (Optional)
The date the employee returned the evaluation.
4

Press Enter to process the transaction.

Note: Report 860 (Employee Training Profile) lists the history of the employee’s course completion information.