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USAS User’s Manual
Chapter 9 – Financial Inquiry (continued)

Requestables — Impact of Archiving

Requesting USAS Reports (Applies to all State Agencies)

Reports for fiscal year information will be limited to prior year-ending balance information only. Users can get reports during the week with PY balances at a summary level (non-transaction related). Reports with transaction-related data must be generated over the weekend.

In order to get a report reflecting fiscal year ending balances, the period field on the corresponding Report Request Profile (91) screen must be PY (prior year). See example below.

A picture of the USAS Report Request Profile screen


TEXAS  S091       UNIFORM STATEWIDE ACCOUNTING SYSTEM        02/07/95 09:22 AM 
 LINK TO:                REPORT REQUEST PROFILE                           PROD 

 ACTION: R (A=ADD,  C=CHANGE,  D=DELETE,  N=NEXT,  R=RECALL)                                                                              
      AGENCY: XXX     REQUESTOR: DJW       REPORT ID: DAFR7500 REQUEST NO: 01   
   APPN YEAR:            PERIOD: PY             FY:   FREQUENCY: MONTHLY    

 LEVEL -   ORG:   PROGRAM:   OBJECT:   FUND:   NACUBO FUND:   GL ACCT:          
         GRANT:   PROJECT:                                                      
  AGENCY GROUP:           CONFIDENTIAL INFO: N ( P,T,B,N )                       
 SPECIAL SELECTS -                                                              
       AGENCY: XXX                           ORG CODE:                          
 PROGRAM CODE:                            NACUBO FUND:                          
  APPROP FUND:                                   FUND:                          
  COMP OBJECT:                             AGY OBJECT:                          
      GL ACCT:                            AGY GL ACCT:                          
        GRANT:                                PROJECT:                          
   SPEC SEL 1: C                           SPEC SEL 2:                          
 LST RUN DATE:          LINES:  0000000                 STATUS CODE: A          
 EFF START DATE: 11291993   EFF END DATE:            LAST PROC DATE: 01121995   

Note: The report reflects Period 13 balances when users enter PY.

To run a report which reflects fiscal year data by month, enter the desired fiscal period in the period field on the corresponding Report Request Profile (91) screen. Enter the appropriate year in the Fiscal Year field.

A picture of the USAS Report Request Profile screen


TEXAS  S091       UNIFORM STATEWIDE ACCOUNTING SYSTEM        02/07/95 09:22 AM 
 LINK TO:                REPORT REQUEST PROFILE                           PROD 

                                                                               
 ACTION: R (A=ADD,  C=CHANGE,  D=DELETE,  N=NEXT,  R=RECALL)                                                                                
      AGENCY: XXX     REQUESTOR: DJW       REPORT ID: DAFR7500 REQUEST NO: 01   
   APPN YEAR:            PERIOD: 13               FY: 94  FREQUENCY: MONTHLY    

 LEVEL -   ORG:   PROGRAM:   OBJECT:   FUND:   NACUBO FUND:   GL ACCT:          
         GRANT:   PROJECT:                                                      
  AGENCY GROUP:           CONFIDENTIAL INFO: N ( P,T,B,N )                       
 SPECIAL SELECTS -                                                              
       AGENCY: 302                           ORG CODE:                          
 PROGRAM CODE:                            NACUBO FUND:                          
  APPROP FUND:                                   FUND:                          
  COMP OBJECT:                             AGY OBJECT:                          
      GL ACCT:                            AGY GL ACCT:                          
        GRANT:                                PROJECT:                          
   SPEC SEL 1: C                           SPEC SEL 2:                          
 LST RUN DATE:          LINES:  0000000                 STATUS CODE: A          

 EFF START DATE: 11291993   EFF END DATE:            LAST PROC DATE: 01121995   



 F1-HELP     F3-END     F4-INTERRUPT     F6-PROCESS

Note: Prior fiscal year data from all tables (except the Accounting Event Table) will be read into USAS from the archived tapes during the report cycle for report generation over the weekend only. Therefore, agencies can order reports on Fridays from these tables for fiscal year periods, months 01-13. Reports using transaction data from periods which no longer appear on the AE inquiries can be run only on the first weekend of each month. The first weekend is defined as the first Friday of a month which is a processing day.

Return to Chapter 9 Table of Contents