USAS User’s Manual –
Chapter 9 – Financial Inquiry (continued)
Requestables — Impact of Archiving
Requesting USAS Reports (Applies to all State Agencies)
Reports for fiscal year information will be limited to prior year-ending balance information only. Users can get reports during the week with PY balances at a summary level (non-transaction related). Reports with transaction-related data must be generated over the weekend.
In order to get a report reflecting fiscal year ending balances, the period field on the corresponding Report Request Profile (91) screen must be PY (prior year). See example below.
A picture of the USAS Report Request Profile screen
TEXAS S091 UNIFORM STATEWIDE ACCOUNTING SYSTEM 02/07/95 09:22 AM
LINK TO: REPORT REQUEST PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGENCY: XXX REQUESTOR: DJW REPORT ID: DAFR7500 REQUEST NO: 01
APPN YEAR: PERIOD: PY FY: FREQUENCY: MONTHLY
LEVEL - ORG: PROGRAM: OBJECT: FUND: NACUBO FUND: GL ACCT:
GRANT: PROJECT:
AGENCY GROUP: CONFIDENTIAL INFO: N ( P,T,B,N )
SPECIAL SELECTS -
AGENCY: XXX ORG CODE:
PROGRAM CODE: NACUBO FUND:
APPROP FUND: FUND:
COMP OBJECT: AGY OBJECT:
GL ACCT: AGY GL ACCT:
GRANT: PROJECT:
SPEC SEL 1: C SPEC SEL 2:
LST RUN DATE: LINES: 0000000 STATUS CODE: A
EFF START DATE: 11291993 EFF END DATE: LAST PROC DATE: 01121995
Note: The report reflects Period 13 balances when users enter PY.
To run a report which reflects fiscal year data by month, enter the desired fiscal period in the period field on the corresponding Report Request Profile (91) screen. Enter the appropriate year in the Fiscal Year field.
A picture of the USAS Report Request Profile screen
TEXAS S091 UNIFORM STATEWIDE ACCOUNTING SYSTEM 02/07/95 09:22 AM
LINK TO: REPORT REQUEST PROFILE PROD
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGENCY: XXX REQUESTOR: DJW REPORT ID: DAFR7500 REQUEST NO: 01
APPN YEAR: PERIOD: 13 FY: 94 FREQUENCY: MONTHLY
LEVEL - ORG: PROGRAM: OBJECT: FUND: NACUBO FUND: GL ACCT:
GRANT: PROJECT:
AGENCY GROUP: CONFIDENTIAL INFO: N ( P,T,B,N )
SPECIAL SELECTS -
AGENCY: 302 ORG CODE:
PROGRAM CODE: NACUBO FUND:
APPROP FUND: FUND:
COMP OBJECT: AGY OBJECT:
GL ACCT: AGY GL ACCT:
GRANT: PROJECT:
SPEC SEL 1: C SPEC SEL 2:
LST RUN DATE: LINES: 0000000 STATUS CODE: A
EFF START DATE: 11291993 EFF END DATE: LAST PROC DATE: 01121995
F1-HELP F3-END F4-INTERRUPT F6-PROCESS
Note: Prior fiscal year data from all tables (except the Accounting Event Table) will be read into USAS from the archived tapes during the report cycle for report generation over the weekend only. Therefore, agencies can order reports on Fridays from these tables for fiscal year periods, months 01-13. Reports using transaction data from periods which no longer appear on the AE inquiries can be run only on the first weekend of each month. The first weekend is defined as the first Friday of a month which is a processing day.