Centralized Accounting and Payroll/Personnel System (CAPPS)

What’s New

SWCAP Worksheet and Forms Due [posted 04/02/26]

The fiscal 2025 Statewide Cost Allocation Plan (SWCAP) provided by the Governor’s office is now available.

Deadlines for agencies listed in Fiscal 2025 Statewide Cost Allocation Summary of Fixed Costs by Agency are:

April 30 – Statewide Cost Allocation Worksheet due.
May 14 – Fiscal 2025 Agency Statewide Cost Allocation Plan by Method of Finance data available.
June 4 – General Revenue Reimbursement of Statewide Allocated Costs form and Federal Funds Reimbursement Calculation form (only for listed agencies with federal funds) due.
July 31 – First- and second-quarter payments due.
Aug. 26 – Third- and fourth-quarter payments due.

See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.

CAPPS User Group Meetings [posted 04/02/26]

A CAPPS HR/Payroll user group meeting will be held April 28, 9–10:30 a.m.

A CAPPS Financials user group meeting will be held April 30, 9–10:30 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.

See All “What’s New” for CAPPS

Training

CAPPS Training

Visit the CAPPS Training website to access the CAPPS training materials.

Resources

Policies and Procedures

CAPPS

Reference

CAPPS Security Role Documentation - Login required

Publications

Reports

Meetings

CAPPS Portal (Central)

CAPPS Enterprise Portal Login

System Changes

CAPPS System Changes

Contacts and Help

CAPPS Contacts and Help

General System Availability

CAPPS is available 24/7 with the following exceptions:

Daily: 4 a.m. – 5 a.m.

Thursday: 10 p.m. – 12 a.m. (midnight)

Sunday: 4 a.m. – 12 p.m. (noon)

Third Weekend of the Month: 11 p.m. on Saturday – 12 p.m. (noon) on Sunday

Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process.

Calendars

CAPPS 30-Day Calendar

Other Calendars

System Outages and Holidays

Joining CAPPS

To implement CAPPS at your agency, See How to Participate on the ERP Topic page.