A combined CAPPS HR/Payroll and Financials user group meeting will be held Feb. 26, 9–11 a.m.
See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.
Centralized Accounting and Payroll/Personnel System (CAPPS)
What’s New
CAPPS User Group Meeting [posted 01/30/26]
Postmark Change Affects W-2, 1099 and 1095-C Compliance [posted 01/16/26]
The U.S. Postal Service has changed its rules about postmarking mail. Unless a customer requests a postmark at a Postal Service retail location, postmarks are no longer applied when mail is first received; they are stamped later during sorting and processing at regional distribution centers. As a result, mail could be postmarked several days after it is dropped off in a mailbox.
W-2 and 1099 forms must be postmarked by Feb. 2; 1095-C forms must be postmarked by March 2.
To ensure timeliness, agencies should:
- Pick up printed W-2s and 1095-Cs by the deadline in the calendar year-end checklist (CAPPS level 1 support staff can access the checklist via the CAPPS Service Desk).
- Request a postmark date at the post office when mailing tax forms.
Resources
Policies and Procedures
Reference
- CAPPS Program Overview
- CAPPS Governance PDF
- CAPPS Reporting Approach PDF
- Participating Agencies
- CAPPS Modules
- Tax Implications for Donated Sick Leave
- Family Leave Pool Tax Instructions
- Zero Net Calculator
Publications
Reports
- CAPPS Financials Statewide Reports
- CAPPS HR/Payroll Statewide Reports
- SAP BusinessObjects 4.3 Training
Meetings
CAPPS Portal (Central)
System Changes
Contacts and Help
General System Availability
CAPPS is available 24/7 with the following exceptions:
Daily: 4 a.m. – 5 a.m.
Thursday: 10 p.m. – 12 a.m. (midnight)
Sunday: 4 a.m. – 12 p.m. (noon)
Third Weekend of the Month: 11 p.m. on Saturday – 12 p.m. (noon) on Sunday
Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process.
