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Centralized Accounting and Payroll/Personnel System (CAPPS)

What’s New

Certification Due for Certain USAS Balances [posted 06/06/25]

To ensure correct fiscal year-end USAS balances for imprest, petty cash and travel advance accounts, agencies must certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with funds from the state treasury are subject to this requirement.

Certification is due July 7. All corrections must be entered in USAS by July 18.

See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for more information, including the updated Petty Cash Certification web application.

CAPPS User Group Meetings [posted 06/06/25]

A CAPPS HR/Payroll user group meeting will be held June 24, 9–10:30 a.m.

A CAPPS Financials user group meeting will be held June 26, 9–10:30 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.

Training

CAPPS Training

Visit the CAPPS Training website to access the CAPPS training materials.

Resources

Policies and Procedures

Reference

CAPPS Security Role Documentation - Login required

Publications

Reports

Meetings

CAPPS Portal (Central)

CAPPS

CAPPS Enterprise Portal Login

System Changes

CAPPS System Changes

Contacts and Help

CAPPS Contacts and Help

General System Availability

CAPPS is available 24/7 with the following exceptions:

Daily: 4:00 a.m. – 5:00 a.m.

Thursday: 10:00 p.m. – 12:00 a.m. (midnight)

Sunday: 4:00 a.m. – 12:00 p.m. (noon)

Third Weekend of the Month: 11:00 p.m. on Saturday – 12:00 p.m. (noon) on Sunday

Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process.

Calendars

CAPPS 30-Day Calendar

Other Calendars

Joining CAPPS

To implement CAPPS at your agency, See How to Participate on the ERP Topic page.

Texas Enterprise Resource Planning