Centralized Accounting and Payroll/Personnel System (CAPPS)

What’s New

Reminder – Annual Encumbrance Certification and Automated Lapsing [posted 10/10/25]

By Oct. 30 each year, state agencies and institutions of higher education must lapse appropriation balances above the level needed to satisfy outstanding binding encumbrances and/or payables. All agencies must also submit the online annual certification form by Oct. 30. (Sept. 30 is the recommended due date for GR consolidated agencies to lapse appropriation balances and submit annual certifications.)

An automatic lapse program will run in USAS as early as the Nov. 1 nightly cycle to lapse all unencumbered nonconstruction appropriation balances for all prior appropriation years.

See Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for details.

CAPPS User Group Meetings [posted 10/03/25]

A CAPPS HR/Payroll user group meeting will be held Oct. 28, 9–10:30 a.m.

A CAPPS Financials user group meeting will be held Oct. 30, 9–10:30 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information.

See All “What’s New” for CAPPS

Training

CAPPS Training

Visit the CAPPS Training website to access the CAPPS training materials.

Resources

Policies and Procedures

CAPPS

Reference

CAPPS Security Role Documentation - Login required

Publications

Reports

Meetings

CAPPS Portal (Central)

CAPPS Enterprise Portal Login

System Changes

CAPPS System Changes

Contacts and Help

CAPPS Contacts and Help

General System Availability

CAPPS is available 24/7 with the following exceptions:

Daily: 4:00 a.m. – 5:00 a.m.

Thursday: 10:00 p.m. – 12:00 a.m. (midnight)

Sunday: 4:00 a.m. – 12:00 p.m. (noon)

Third Weekend of the Month: 11:00 p.m. on Saturday – 12:00 p.m. (noon) on Sunday

Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process.

Calendars

CAPPS 30-Day Calendar

Other Calendars

System Outages and Holidays

Joining CAPPS

To implement CAPPS at your agency, See How to Participate on the ERP Topic page.