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Centralized Accounting and Payroll/Personnel System (CAPPS)

What’s New

USAS Profile Rollover to FY/AY26 [posted 05/23/25]

The annual USAS profile rollover occurs June 21. The process automatically creates new profiles for fiscal year (FY) and appropriation year (AY) 2026, based on existing FY25 and AY25 profiles.

See USAS Profile Rollover (FPP Q.007) for more information.

USAS Profile Review and Cleanup Reports [posted 05/23/25]

To prepare for the June 21 rollover to fiscal 2026, the Comptroller’s office will transmit USAS Profile Review and Cleanup Reports to agencies June 2–20.

The reports:

  • Help agencies review certain USAS profiles and make necessary changes before the June 21 rollover.
  • Allow review of transaction entries, appropriation and USAS balances to prepare for fiscal year-end.
  • Include USAS data through the previous business day.

Contact your agency’s financial reporting analyst with report questions. Contact the Comptroller’s Help Desk at (512) 463-4357 if you need retransmission of the reports.

See USAS Profile Review and Cleanup Procedures (FPP A.031) for more information.

Training

CAPPS Training

Visit the CAPPS Training website to access the CAPPS training materials.

Resources

Policies and Procedures

Reference

CAPPS Security Role Documentation - Login required

Publications

Reports

Meetings

CAPPS Portal (Central)

CAPPS

CAPPS Enterprise Portal Login

System Changes

CAPPS System Changes

Contacts and Help

CAPPS Contacts and Help

General System Availability

CAPPS is available 24/7 with the following exceptions:

Daily: 4:00 a.m. – 5:00 a.m.

Thursday: 10:00 p.m. – 12:00 a.m. (midnight)

Sunday: 4:00 a.m. – 12:00 p.m. (noon)

Third Weekend of the Month: 11:00 p.m. on Saturday – 12:00 p.m. (noon) on Sunday

Note: Any additional exceptions beyond those listed above are coordinated through the established Governance process.

Calendars

CAPPS 30-Day Calendar

Other Calendars

Joining CAPPS

To implement CAPPS at your agency, See How to Participate on the ERP Topic page.

Texas Enterprise Resource Planning