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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Direct Deposit Reports
TAS87340: Daily Direct Deposit Listing – Employees (SIC 9901)

Overview

This report lists direct deposit transactions that processed successfully for an agency’s employees. The report includes setups, changes and cancellations processed by the agency via:

  • Uniform Statewide Payroll/Personnel System (USPS)
  • Batch by a Standardized Payroll/Personnel Reporting System (SPRS) agency or
  • TINS online by an agency

The report also includes direct deposit transactions processed by the Comptroller as well as changes and cancellations that are system-generated due to a Notification of Change (NOC) or Return Money transaction.

The report is sorted by type of transaction (category) with the total number of transactions per category as follows:

  • NOC Changes
  • NOC Cancellations
  • Direct Deposit Setups
  • Direct Deposit Changes
  • Direct Deposit Cancellations

A re-cap transaction summary is included as the last page of the report that includes the total number of transactions processed per category and grand total transactions per agency.

Purpose

The purpose of the report is to allow agencies to verify the direct deposit information to ensure no errors were submitted on the transactions. If errors are found, the agency should submit corrections before the EFF DATE on the report to prevent erroneous direct deposit payments or the return of payments due to invalid account information.

Agencies that maintain an internal payee system may use the report to update their records for TINS changes and/or cancellations resulting from NOCs and return money items.

Frequency

Daily (Not generated when direct deposit transactions are not submitted or processed by or for the agency)

Sample (Details Page)

TINS TAS87340                                TEXAS IDENTIFICATION NUMBER SYSTEM (TINS)                           XXX        
RUN DATE MM/DD/YY                        DAILY DIRECT DEPOSIT LISTING – EMPLOYEES (SIC 9901)                       PAGE:   1
                                          AGENCY NUMBER: XXX    AGENCY NAME: NAME OF AGENCY     
------------------------------------------------------------------------------------------------------------------------------
PAYEE NO/MAIL CODE               SIC     PREVIOUS INFO      NEW INFO
PAYEE NAME                       CODE    TRANSIT NO         TRANSIT NO                                             EFF DATE
                                         ACCT NO            ACCT NO              NOC RSN CODE
                                         ACCT TYPE          ACCT TYPE            DESCRIPTION
------------------------------------------------------------------------------------------------------------------------------
NOC CHANGES
  7XXXXXXXXX4  PR1               9901    3XXXXXXX4          3XXXXXXX4                                              MM/DD/YYYY
  EMPLOYEE NAME                          1234567         *  0001234567           C01
                                         CHECKING           CHECKING             INCORRECT ACCOUNT NUMBER

    NOC CHANGES:                     1

NOC CANCELLATIONS
    7XXXXXXXXX5  PR1             9901     1XXXXXXX3       *                                                        MM/DD/YYYY
     EMPLOYEE NAME                        0012345678901   *                      R04
                                          CHECKING        *                      INVALID ACCOUNT NUMBER

    NOC CANCELLATIONS:               1

TOTAL NOC TRANSACTIONS FOR AGENCY XXX:       2

DIRECT DEPOSIT SETUPS
  7XXXXXXXXX6  PR1               9901                     *  XXXXXXXXX                                             MM/DD/YYYY
  EMPLOYEE NAME                                           *  XXXXXXXXXX	
                                                          *  SAVINGS

    DIRECT DEPOSIT SETUPS:           1

DIRECT DEPOSIT CHANGES
  7XXXXXXXXX7  PR                9901    XXXXXXX1            XXXXXXXX2                                             MM/DD/YYYY
  EMPLOYEE NAME                          1234567890       *  123456	
                                         CHECKING            CHECKING
    DIRECT DEPOSIT CHANGES:          1

DIRECT DEPOSIT CANCELLATIONS
  7XXXXXXXXX8  PR1               9901	
  EMPLOYEE NAME	
			
  DIRECT DEPOSIT CANCELLATIONS:      1


NOTE:  (*) DENOTES A CHANGE TO FIELD (S)
 

Sample (Re-Cap Page)

TINS TAS87340                                TEXAS IDENTIFICATION NUMBER SYSTEM (TINS)                           XXX        
RUN DATE MM/DD/YY                        DAILY DIRECT DEPOSIT LISTING – EMPLOYEES (SIC 9901)                       PAGE:   1
                                          AGENCY NUMBER: XXX    AGENCY NAME: NAME OF AGENCY     
------------------------------------------------------------------------------------------------------------------------------
PAYEE NO/MAIL CODE               SIC     PREVIOUS INFO      NEW INFO
PAYEE NAME                       CODE    TRANSIT NO         TRANSIT NO                                             EFF DATE
                                         ACCT NO            ACCT NO              NOC RSN CODE
                                         ACCT TYPE          ACCT TYPE            DESCRIPTION
------------------------------------------------------------------------------------------------------------------------------

RECAP OF TRANSACTIONS FOR AGENCY XXX
NOC CHANGES                                            1
NOC CANCELLATIONS                                      1
DIRECT DEPOSIT SETUPS                                  1
DIRECT DEPOSIT CHANGES                                 1
DIRECT DEPOSIT CANCELLATIONS                           1

GRAND TOTAL TRANSACTIONS FOR AGENCY XXX :              5

NOTE:  (*) DENOTES A CHANGE TO FIELD (S)

Field Descriptions

REPORT ID
Displays the unique report number, TINS TAS87340.

AGENCY NUMBER
Displays the three-digit agency number for remote print distribution.

RUN DATE
Displays the date (MM/DD/YY) the transactions processed.

REPORT TITLE
Displays the name of the report.

PAGE
Displays the sequential number for each page.

AGENCY NUMBER
Displays the three-digit agency number that processed the transactions.

AGENCY NAME
Displays the agency name that processed the transactions.

PAYEE NO/MAIL CODE
Displays the 11-digit TIN and three-digit mail code for the employee.

PAYEE NAME
Displays the payee name.

SIC CODE
Displays the Standard Industrial Classification code 9901 for a state employee.

PREVIOUS INFO
Displays the TRANSIT NO, ACCT NO, and ACCT TYPE previously on file for the TIN/mail code.

NEW INFO
Displays the TRANSIT NO, ACCT NO, and/or ACCT TYPE that was set up or changed.

NOC RSN CODE / DESCRIPTION
Displays the NOC (CXX) or Return Money (RXX) reason code and description when the Comptroller’s NOC automated process changes or cancels an employee’s direct deposit account information.

EFF DATE
Displays the date (MM/DD/YYYY) the direct deposit setup or change will become active.

RE-CAP
Displays a summary of employee direct deposit transactions processed by category with the total number of transactions processed for the agency.

GRAND TOTAL TRANSACTIONS FOR AGENCY
Displays the total number of employee direct deposit transactions processed for the agency.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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