Direct Deposit Reports
TAS87340: Daily Direct Deposit Listing – Employees (SIC 9901)
Overview
This report lists direct deposit transactions that processed successfully for an agency’s employees. The report includes setups, changes and cancellations processed by the agency via:
- Batch by a Standardized Payroll/Personnel Reporting System (SPRS) or Centralized Accounting and Payroll/Personnel System (CAPPS) agency.
– or – - TINS online by an agency.
The report also includes direct deposit transactions processed by the Comptroller as well as changes and cancellations that are system-generated due to a notification of change (NOC) or return money transaction.
The report is sorted by type of transaction (category) with the total number of transactions per category as follows:
- NOC Changes
- NOC Cancellations
- NOC Report Only
- Direct Deposit Setups
- Direct Deposit Changes
- Direct Deposit Cancellations
A recap transaction summary is included as the last page of the report; it includes the total number of transactions processed per category and grand total transactions per agency.
Purpose
The purpose of the report is to allow agencies to verify the direct deposit information to ensure no errors were submitted on the transactions. If errors are found, the agency should submit corrections before the effective date on the report to prevent incorrect direct deposit payments or the return of payments due to invalid account information. If NOC reason code R17 is listed under the category “NOC Report Only,” the agency must contact the payee to determine if any corrective action, such as a change or cancellation, is needed.
Agencies that maintain an internal payee system may use the report to update their records for TINS changes and/or cancellations resulting from NOCs and return money items.
Frequency
The report is generated daily (but not generated when direct deposit transactions are not submitted or processed by or for the agency).
Sample – Details Page
TINS TAS87340 TEXAS IDENTIFICATION NUMBER SYSTEM (TINS) XXX
RUN DATE MM/DD/YY DAILY DIRECT DEPOSIT LISTING – EMPLOYEES (SIC 9901) PAGE: 1
AGENCY NUMBER: XXX AGENCY NAME: NAME OF AGENCY
------------------------------------------------------------------------------------------------------------------------------
PAYEE NO/MAIL CODE SIC PREVIOUS INFO NEW INFO
PAYEE NAME CODE TRANSIT NO TRANSIT NO EFF DATE
ACCT NO ACCT NO NOC RSN CODE
ACCT TYPE ACCT TYPE DESCRIPTION
------------------------------------------------------------------------------------------------------------------------------
NOC CHANGES
7XXXXXXXXX4 PR1 9901 3XXXXXXX4 3XXXXXXX4 MM/DD/YYYY
EMPLOYEE NAME 1234567 * 0001234567 C01
CHECKING CHECKING INCORRECT ACCOUNT NUMBER
NOC CHANGES: 1
NOC CANCELLATIONS
7XXXXXXXXX5 PR1 9901 1XXXXXXX3 * MM/DD/YYYY
EMPLOYEE NAME 0012345678901 * R04
CHECKING * INVALID ACCOUNT NUMBER
NOC CANCELLATIONS: 1
NOC REPORT ONLY
7XXXXXXXXX7 PR1 9901 1XXXXXXX5 * MM/DD/YYYY
EMPLOYEE NAME 5555555 * R17
QUESTIONABLE
NOC REPORT ONLY: 1
TOTAL NOC TRANSACTIONS FOR AGENCY XXX: 3
DIRECT DEPOSIT SETUPS
7XXXXXXXXX6 PR1 9901 * XXXXXXXXX MM/DD/YYYY
EMPLOYEE NAME * XXXXXXXXXX
* SAVINGS
DIRECT DEPOSIT SETUPS: 1
DIRECT DEPOSIT CHANGES
7XXXXXXXXX7 PR 9901 XXXXXXX1 XXXXXXXX2 MM/DD/YYYY
EMPLOYEE NAME 1234567890 * 123456
CHECKING CHECKING
DIRECT DEPOSIT CHANGES: 1
DIRECT DEPOSIT CANCELLATIONS
7XXXXXXXXX8 PR1 9901
EMPLOYEE NAME
DIRECT DEPOSIT CANCELLATIONS: 1
NOTE: (*) DENOTES A CHANGE TO FIELD (S)
Sample – Recap Page
TINS TAS87340 TEXAS IDENTIFICATION NUMBER SYSTEM (TINS) XXX
RUN DATE MM/DD/YY DAILY DIRECT DEPOSIT LISTING – EMPLOYEES (SIC 9901) PAGE: 1
AGENCY NUMBER: XXX AGENCY NAME: NAME OF AGENCY
------------------------------------------------------------------------------------------------------------------------------
PAYEE NO/MAIL CODE SIC PREVIOUS INFO NEW INFO
PAYEE NAME CODE TRANSIT NO TRANSIT NO EFF DATE
ACCT NO ACCT NO NOC RSN CODE
ACCT TYPE ACCT TYPE DESCRIPTION
------------------------------------------------------------------------------------------------------------------------------
RECAP OF TRANSACTIONS FOR AGENCY XXX
NOC CHANGES 1
NOC CANCELLATIONS 1
NOC REPORT ONLY 1
DIRECT DEPOSIT SETUPS 1
DIRECT DEPOSIT CHANGES 1
DIRECT DEPOSIT CANCELLATIONS 1
GRAND TOTAL TRANSACTIONS FOR AGENCY XXX : 6
NOTE: (*) DENOTES A CHANGE TO FIELD (S)
Field Descriptions
REPORT ID
Displays the unique report number, TINS TAS87340.
AGENCY NUMBER
Displays the three-digit agency number.
RUN DATE
Displays the date (MM/DD/YY) the transactions processed.
REPORT TITLE
Displays the name of the report.
PAGE
Displays the sequential number for each page.
AGENCY NUMBER
Displays the three-digit agency number that processed the transactions.
AGENCY NAME
Displays the agency name that processed the transactions.
PAYEE NO/MAIL CODE
Displays the 11-digit TIN and three-digit mail code for the employee.
PAYEE NAME
Displays the payee name.
SIC CODE
Displays the Standard Industrial Classification code 9901 for a state employee.
PREVIOUS INFO
Displays the transit number, account number and account type previously on file for the TIN/mail code.
NEW INFO
Displays the transit number, account number and/or account type that were/was set up or changed.
NOC RSN CODE/DESCRIPTION
Displays the NOC (CXX) or Return Money (RXX) reason code and description when the Comptroller’s NOC automated process changes or cancels an employee’s direct deposit account information.
EFF DATE
Displays the date (MM/DD/YYYY) the direct deposit setup or change will become active.
RE-CAP
Displays a summary of employee direct deposit transactions processed by category with the total number of transactions processed for the agency.
GRAND TOTAL TRANSACTIONS FOR AGENCY
Displays the total number of employee direct deposit transactions processed for the agency.