Direct Deposit Processing
Direct Deposit Mail Codes
Direct deposit instructions are tied to a mail code.
Existing Mail Codes
- Payees can have multiple mail codes with different account information for each. Some payees choose to receive certain payments by direct deposit and others by warrant.
- Always be sure you are using the right mail code before making a payment.
- Custodial agencies are responsible for maintaining their own direct deposit mail codes and should work with their payees to keep the information up to date.
New Mail Codes
- Look up the payee’s number in TINS to double-check whether the payee has a TIN Master Record and/or existing direct deposit instructions.
- Review the information on the form to see if it matches any of the payee’s existing mail codes.
- Resolve any problems by talking to the payee before proceeding.
- If no TIN for your payee exists, a master record needs to be set up on the Payee Master Level Setup (PMSTUP) screen.
- If your agency does online entry, then the master record and direct deposit can be set up on the same day.
- If your agency does batch processing, the TIN and one mail code will have to be set up at least one day prior to setting up direct deposit.
Note: As noted in the direct deposit legal citations, governmental entities are required to receive recurring state payments by direct deposit. New mail codes for a city or county need to include direct deposit instructions.