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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Batch Reports
TINS 84104W: Payee Maintenance Transactions With Warnings Only

Overview

This report lists transactions submitted via batch to TINS that resulted with warnings only. These warnings typically result when the TINS address validation software makes changes to the mailing address to comply with the U.S. Postal Service requirements.

The report is sorted by the 11-digit TIN, with the lowest number first.

Purpose

It is important to review error and warning messages to determine if updates need to be made to your agency’s internal system.

Frequency

Daily (Not generated when transaction files are not submitted or the submitted files are error-free)

Sample (Error Details Page)

TINS84104W                                TEXAS IDENTIFICATION NUMBER SYSTEM                                     XXX       
RUN DATE MM/DD/YY                               PAYEE FILE MAINTENANCE                                            PAGE: 1
                                   PAYEE MAINTENANCE TRANSACTIONS WITH WARNINGS ONLY
                                      
AGENCY: XXX     AGENCY NAME

        PAYEE NUMBER/              TAXPAYER NUMBER/  OWNERSHIP TYPE/          NAME/ADDRESS LINES/CITY/STATE/ZIP CODE/ZONE CODE
T-CODE  MAIL CODE     XREF NUMBER  OWNER’S NUMBERS   OWNER’S NAMES            SIC CODE/SECURITY TYPE-SOURCE/TELEPHONE NUMBER
****************************************************************************************************************************** 
WARNING:   551  551W: ZIP CODE MODIFIED TO MEET POSTAL STANDARDS OF ZIP+4
ATTEMPTED TRANSACTION
  650    7XXXXXXXXX7  2XXXXXXXXX0                                              PAYEE NAME
        005                                                                    123 MAPLE LN
                                                                               CITY                    ST  12345 – 1234    123
                                                                               9999     NONE                 (000) 000 - 0000

******************************************************************************************************************************
WARNING:   553  553W: ADDRESS ALTERED TO MEET POSTAL STANDARDS
ATTEMPTED TRANSACTION
  650   7XXXXXXXXX6                                                           PAYEE NAME
        005                                                                   4567 PLAZA CIR
                                                                              CITY                    ST   12345 – 1234   123
                                                                              9999     NONE                 (000) 000 – 0000

******************************************************************************************************************************
WARNING:   554  554W: APARTMENT/SUITE NUMBER MISSING
ATTEMPTED TRANSACTION
  655   7XXXXXXXXX4                                                           RESTRICTED   -  XXX
        000

******************************************************************************************************************************
WARNING:   556  556W: APT/SUITE NUMBER MISSING/ZIP +4 MODIFIED TO MEET POSTAL STANDARDS
ATTEMPTED TRANSACTION
  652     7XXXXXXXXX7  2XXXXXXXXX9
          002                                                                  APT B-123
                                                                               10001 NW VILLAGE DR
                                                                               CITY                    ST  12345 – 1234   123
                                                                               9999    NONE                 (000) 000 – 0000

******************************************************************************************************************************

Sample (Error/Warning Re-Cap Page)

TINS84104W                                TEXAS IDENTIFICATION NUMBER SYSTEM                                     XXX                                                          
RUN DATE MM/DD/YY                               PAYEE FILE MAINTENANCE                                            PAGE: 1
                                   PAYEE MAINTENANCE TRANSACTIONS WITH WARNINGS ONLY
                                      
AGENCY: XXX     AGENCY NAME

        PAYEE NUMBER/              TAXPAYER NUMBER/  OWNERSHIP TYPE/          NAME/ADDRESS LINES/CITY/STATE/ZIP CODE/ZONE CODE
T-CODE  MAIL CODE     XREF NUMBER  OWNER’S NUMBERS   OWNER’S NAMES            SIC CODE/SECURITY TYPE-SOURCE/TELEPHONE NUMBER
******************************************************************************************************************************                                           
 AGENCY: XXX  AGENCY NAME                            ERROR/WARNING RE-CAP

      551  551W:  ZIP CODE MODIFIED TO MEET POSTAL STANDARDS OF ZIP+4                         1  
      553  553W:  ADDRESS ALTERED TO MEET POSTAL STANDARDS                                    1
      554  554W:  APARTMENT/SUITE NUMBER MISSING                                              1
      556  556W:  APT/SUITE NUMBER MISSING/ZIP +4 MODIFIED TO MEET POSTAL STANDARDS           1

           TOTAL WARNINGS ONLY AGENCY: XXX                                                    4

Field Descriptions

REPORT ID
Displays the unique report number, TINS 84104W.

AGENCY NUMBER
Displays the three-digit agency number for remote print distribution.

RUN DATE
Displays the date (MM/DD/YY) the transaction was submitted.

PAGE
Displays the sequential number for each page.

REPORT TITLE
Displays the name of the report.

AGENCY
Displays the three-digit agency number and agency name that submitted the transactions.

WARNING
Displays the numeric code and description for the warning message. See Exception Codes for the list of TINS error and warning codes.

T-CODE
Displays the three-digit transaction code that was processed. See TINS Transaction Codes for the list of TINS T-codes.

PAYEE NUMBER
Displays the 11-digit TIN that was submitted.

TAXPAYER NUMBER
Displays the Comptroller’s 11-digit taxpayer number associated with the TIN or all zeros.

OWNERSHIP TYPE
Displays the description of the ownership type. See Ownership Types for a list of TINS ownership types.

NAME
Displays the name of the payee.

ADDRESS LINES
Displays the mailing address information that was processed and/or changed for the mail code.

CITY
Displays the city that was processed for the mail code.

STATE
Displays the state abbreviation that was processed for the mail code.

ZIP CODE
Displays the ZIP code +4 that was processed and/or changed for the mail code.

ZONE CODE
Displays the three-digit zone code that processed.

MAIL CODE
Displays the three-digit mail code that processed.

XREF NUMBER
Displays the 2 TIN for an SSN- or ITIN-based TIN when submitted by an agency. The field will be blank if the submitted transaction fails to process, and the submitted 2 TIN will display in the PAYEE NUMBER field.

OWNER’S NUMBERS
Based on the ownership type that processed, displays the:

  • Sole owner’s SSN or ITIN
  • Two partners’ SSNs, ITINs or EINs
  • 10-digit Texas charter number

OWNER’S NAMES
Displays the sole owner’s name if ownership type S (Sole Owner) was submitted or the two partners’ names if ownership type P (Partnership) was submitted.

SIC CODE
Displays the four-digit Standard Industrial Classification code that processed.

SECURITY TYPE – SOURCE
Displays the description of the security level for the mail code and the three-digit agency number when the mail code is secured.

TELEPHONE NUMBER
Displays the area code and telephone number that processed.

WARNING RE-CAP
On a separate and last page of the report, displays a summary of all warning codes, descriptions, number of warnings per code and total number of warnings for the agency.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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