Batch Reports
TINS 84104W: Payee Maintenance Transactions With Warnings Only
Overview
This report lists transactions submitted via batch to TINS that resulted with warnings only. These warnings typically result when the TINS address validation software makes changes to the mailing address to comply with the U.S. Postal Service requirements.
The report is sorted by the 11-digit TIN, with the lowest number first.
Purpose
It is important to review error and warning messages to determine if updates need to be made to your agency’s internal system.
Frequency
Daily (Not generated when transaction files are not submitted or the submitted files are error-free)
Sample (Error Details Page)
TINS84104W TEXAS IDENTIFICATION NUMBER SYSTEM XXX
RUN DATE MM/DD/YY PAYEE FILE MAINTENANCE PAGE: 1
PAYEE MAINTENANCE TRANSACTIONS WITH WARNINGS ONLY
AGENCY: XXX AGENCY NAME
PAYEE NUMBER/ TAXPAYER NUMBER/ OWNERSHIP TYPE/ NAME/ADDRESS LINES/CITY/STATE/ZIP CODE/ZONE CODE
T-CODE MAIL CODE XREF NUMBER OWNER’S NUMBERS OWNER’S NAMES SIC CODE/SECURITY TYPE-SOURCE/TELEPHONE NUMBER
******************************************************************************************************************************
WARNING: 551 551W: ZIP CODE MODIFIED TO MEET POSTAL STANDARDS OF ZIP+4
ATTEMPTED TRANSACTION
650 7XXXXXXXXX7 2XXXXXXXXX0 PAYEE NAME
005 123 MAPLE LN
CITY ST 12345 – 1234 123
9999 NONE (000) 000 - 0000
******************************************************************************************************************************
WARNING: 553 553W: ADDRESS ALTERED TO MEET POSTAL STANDARDS
ATTEMPTED TRANSACTION
650 7XXXXXXXXX6 PAYEE NAME
005 4567 PLAZA CIR
CITY ST 12345 – 1234 123
9999 NONE (000) 000 – 0000
******************************************************************************************************************************
WARNING: 554 554W: APARTMENT/SUITE NUMBER MISSING
ATTEMPTED TRANSACTION
655 7XXXXXXXXX4 RESTRICTED - XXX
000
******************************************************************************************************************************
WARNING: 556 556W: APT/SUITE NUMBER MISSING/ZIP +4 MODIFIED TO MEET POSTAL STANDARDS
ATTEMPTED TRANSACTION
652 7XXXXXXXXX7 2XXXXXXXXX9
002 APT B-123
10001 NW VILLAGE DR
CITY ST 12345 – 1234 123
9999 NONE (000) 000 – 0000
******************************************************************************************************************************
Sample (Error/Warning Re-Cap Page)
TINS84104W TEXAS IDENTIFICATION NUMBER SYSTEM XXX
RUN DATE MM/DD/YY PAYEE FILE MAINTENANCE PAGE: 1
PAYEE MAINTENANCE TRANSACTIONS WITH WARNINGS ONLY
AGENCY: XXX AGENCY NAME
PAYEE NUMBER/ TAXPAYER NUMBER/ OWNERSHIP TYPE/ NAME/ADDRESS LINES/CITY/STATE/ZIP CODE/ZONE CODE
T-CODE MAIL CODE XREF NUMBER OWNER’S NUMBERS OWNER’S NAMES SIC CODE/SECURITY TYPE-SOURCE/TELEPHONE NUMBER
******************************************************************************************************************************
AGENCY: XXX AGENCY NAME ERROR/WARNING RE-CAP
551 551W: ZIP CODE MODIFIED TO MEET POSTAL STANDARDS OF ZIP+4 1
553 553W: ADDRESS ALTERED TO MEET POSTAL STANDARDS 1
554 554W: APARTMENT/SUITE NUMBER MISSING 1
556 556W: APT/SUITE NUMBER MISSING/ZIP +4 MODIFIED TO MEET POSTAL STANDARDS 1
TOTAL WARNINGS ONLY AGENCY: XXX 4
Field Descriptions
REPORT ID
Displays the unique report number, TINS 84104W.
AGENCY NUMBER
Displays the three-digit agency number.
RUN DATE
Displays the date (MM/DD/YY) the transaction was submitted.
PAGE
Displays the sequential number for each page.
REPORT TITLE
Displays the name of the report.
AGENCY
Displays the three-digit agency number and agency name that submitted the transactions.
WARNING
Displays the numeric code and description for the warning message. See Exception Codes for the list of TINS error and warning codes.
T-CODE
Displays the three-digit transaction code that was processed. See TINS Transaction Codes for the list of TINS T-codes.
PAYEE NUMBER
Displays the 11-digit TIN that was submitted.
TAXPAYER NUMBER
Displays the Comptroller’s 11-digit taxpayer number associated with the TIN or all zeros.
OWNERSHIP TYPE
Displays the description of the ownership type. See Ownership Types for a list of TINS ownership types.
NAME
Displays the name of the payee.
ADDRESS LINES
Displays the mailing address information that was processed and/or changed for the mail code.
CITY
Displays the city that was processed for the mail code.
STATE
Displays the state abbreviation that was processed for the mail code.
ZIP CODE
Displays the ZIP code +4 that was processed and/or changed for the mail code.
ZONE CODE
Displays the three-digit zone code that processed.
MAIL CODE
Displays the three-digit mail code that processed.
XREF NUMBER
Displays the 2 TIN for an SSN- or ITIN-based TIN when submitted by an agency. The field will be blank if the submitted transaction fails to process, and the submitted 2 TIN will display in the PAYEE NUMBER field.
OWNER’S NUMBERS
Based on the ownership type that processed, displays the:
- Sole owner’s SSN or ITIN
- Two partners’ SSNs, ITINs or EINs
- 10-digit Texas charter number
OWNER’S NAMES
Displays the sole owner’s name if ownership type S (Sole Owner) was submitted or the two partners’ names if ownership type P (Partnership) was submitted.
SIC CODE
Displays the four-digit Standard Industrial Classification code that processed.
SECURITY TYPE – SOURCE
Displays the description of the security level for the mail code and the three-digit agency number when the mail code is secured.
TELEPHONE NUMBER
Displays the area code and telephone number that processed.
WARNING RE-CAP
On a separate and last page of the report, displays a summary of all warning codes, descriptions, number of warnings per code and total number of warnings for the agency.