Mid-Day Validation Process
Output Results
| If the Agency Submits a… | Then… | Agency Action |
|---|---|---|
| 2 TIN and TINS finds a corresponding 7 TIN, |
TINS checks the status of the TIN and/or mail code and Returns the 7 TIN in the output file. |
If the TIN and/or mail code status is active: The agency must use the 7 TIN according to the rules outlined in the Payee Number Matrix. |
| If the TIN and/or mail code status is inactive: The agency should contact Payment Services or submit a Payee Change Request form (74-157) to request reactivation of the TIN or mail code. If the mail code was inactivated during the monthly mail code cleanup inactivation process, agencies can submit a mid-day input file to request reactivation as long as the Address Indicator is not Blank. |
||
| 2 TIN and TINS cannot find a match to a corresponding 7 TIN, |
TINS validates the nine-digit number against the federal validation criteria for SSNs or ITINs. | If the number is valid:
The agency receives a message that a payee master and mail code setup is required. The agency must follow up with a payee master and mail code setup via online or batch. TINS will also create a 7 TIN and return it in the output file. This will be the 7 TIN reserved for that payee after the agency submits the payee master and mail code setup. |
| If the number is invalid:
The agency receives a message to that effect and must then research the correct SSN or ITIN for the payee. |
||
| 1 TIN (for an EIN) and TINS finds it, |
TINS checks the status of the TIN and/or mail code. | If the TIN and/or mail code status is active: The agency can issue a payment to the payee. |
| If the TIN and/or mail code status is inactive:
The agency should contact Payment Services or submit a Payee Change Request form (74-157) to request reactivation of the TIN or mail code. If the mail code was inactivated during the monthly mail code cleanup inactivation process, agencies can submit a mid-day input file to request reactivation as long as the Address Indicator is not Blank. |
||
| 1 TIN (for an EIN) and TINS cannot find it, |
TINS validates the nine-digit number against the federal validation criteria for EINs. | If the number is valid:
The agency receives a message that a payee master and mail code setup is required. The agency must follow up with a payee master and mail code setup via online or batch. |
| If the number is invalid:
The agency receives a message to that effect and must then research the correct EIN for the payee. |
||
| Request Type A to reactivate a mail code, | TINS checks if the Address Indicator is not Blank and if the mail code was invalidated during the monthly cleanup inactivation process. | If the mail code meets the criteria:
TINS reactivates the mail code. |
| If the mail code does not meet the criteria:
The agency receives a message to that effect and should contact Payment Services or submit a Payee Change Request form (74-157) to request reactivation of the mail code. |
Note: Agencies can also submit 3 or 7 TINs in the mid-day validation file to determine the TIN and/or mail code status.