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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Reimbursable expenses incurred for reasons unrelated to state business
Medical care for traveling state employees

As additional compensation to a state employee, the employee may be reimbursed for a travel expense incurred while obtaining medical care for the employee if:

  • the expense is incurred outside the employee's designated headquarters; and
  • the purpose of the employee traveling outside the employee’s designated headquarters was to conduct state business; and
  • waiting to receive the care until the employee returns to the employee’s designated headquarters would be unreasonable; and
  • the expense would have been reimbursable had it been incurred while conducting state business; and
  • the expense is incurred only while traveling to the nearest appropriate medical care facility. Texas Government Code Section 660.010(1-4)


Mike, a state employee traveling on state business outside his designated headquarters, has the misfortune of catching the flu. He is unable to perform his duties and determines it is necessary to visit the nearest appropriate hospital prior to returning home. He drives his personal vehicle to and from the hospital. The mileage Mike incurs is reimbursable at the applicable reimbursement rate.

Travel Expense
A meal, lodging, transportation or incidental expense. Texas Government Code Section 660.002(21)
Designated Headquarters
The area within the boundaries of the city in which a state employee's place of employment is located. If an employee's place of employment is located within an unincorporated area, then the area within a five-mile radius of the place of employment is the employee's designated headquarters. If an incorporated municipality or an unincorporated area is completely surrounded by the incorporated municipality in which an employee's place of employment is located, then the employee's designated headquarters includes the surrounded municipality or area. Texas Government Code Section 660.002(7)
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Glenn Hegar
Texas Comptroller of Public Accounts
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