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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Reimbursable expenses incurred for reasons unrelated to state business
Travel expenses incurred while on leave

A state employee may be reimbursed for a travel expense incurred while using personal or compensatory leave if:

  • the leave is used while the employee is away from their designated headquarters; and
  • the primary purpose of the employee’s being away is to conduct state business; and
  • the agency determines that returning the employee to their designated headquarters while using the leave would not be practical or cost-effective; and
  • the expense is incurred in the duty point at which the employee is conducting state business; and
  • the expense is a type of expense that the employee incurred or would have incurred while conducting state business. Texas Government Code Section 660.008(1-3)


Julie is a state employee headquartered in Houston. She travels to Dallas to conduct state business. Julie attends business meetings in Dallas on Monday and Tuesday and has another business meeting in Dallas on Friday. Julie's agency determines it would not be cost-effective to reimburse her to return to Houston, her headquarters, and then back Dallas, her duty point, on Friday to resume state business. Julie agrees to stay in Dallas on personal leave on Wednesday and Thursday. Therefore, she may be reimbursed for meal, lodging and transportation expenses incurred at the duty point while she is on leave. The expenses she incurs both on personal leave and while conducting state business are only reimbursable up to the applicable maximum reimbursement rates. If Julie decides to drive her vehicle to a location outside the duty point or incurs meals at a location outside the duty point, the expenses would not be reimbursable.

Designated Headquarters
The area within the boundaries of the city in which a state employee's place of employment is located. If an employee's place of employment is located within an unincorporated area, then the area within a five-mile radius of the place of employment is the employee's designated headquarters. If an incorporated municipality or an unincorporated area is completely surrounded by the incorporated municipality in which an employee's place of employment is located, then the employee's designated headquarters includes the surrounded municipality or area. Texas Government Code Section 660.002(7)
Duty Point
The destination, other than a place of employment, to which a state employee travels to conduct official state business. If the destination is outside the employee's designated headquarters, then the duty point is either the incorporated municipality in which the destination is located or the unincorporated area within a five-mile radius of the destination. Texas Government Code Section 660.002(9)
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Travel Expense
A meal, lodging, transportation or incidental expense. Texas Government Code Section 660.002(21)
Glenn Hegar
Texas Comptroller of Public Accounts
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