TINS Inquiry Web-Based Training

Lesson 4: Additional Inquiry Screens

Vendor Payment Information Menu (PAYVEN)

PAYVEN is a menu-driven inquiry screen for detailed payment and remittance information. It combines payment information from PYWRNT and PFYWRT.

As with PYWRNT and PFYWRT:

Only the current and three prior fiscal years of payments can be searched. The default date range is six months, but users can change it on the PAYVEN menu screen.
Only payments issued by the user’s agency are accessible; agencies cannot view other agencies’ payments.

PAYVEN displays:

Vendor payments to business entities.
Payments to individuals.
Travel reimbursement payments to state employees.

State employee payroll and annuity payments cannot be searched on PAYVEN.

To search more detailed payment information, users enter data in the select menu fields to display up to three subscreens depending on the search criteria. These subscreens cannot be accessed separately through Line 1 entry; TINS determines which will display based on the PAYVEN criteria:

PYMEN1 – Vendor payment-level information: Displays a list of payments based on the criteria entered on PAYVEN.
PYMEN2 – Vendor document-level payment information: Displays document-level information for a payment selected from PYVEN1.
PYMEN3 – Vendor Invoice Level Payment Information: Displays invoice-level information for a document number selected from PYVEN2.

Accessing PAYVEN

There are two ways to access PAYVEN:

Select PAYVEN from the menu on INQMEN (ENTER OPTION: K) and press Enter.
- Enter a 10- or 11-digit number in the TIN subfield and press Enter to display payment information for all mail codes.
- Enter the TIN and MAILCODE subfields to display payment information for only that mail code and press Enter.
  – or –
Enter PAYVEN on Line 1 on any TINS screen using these options:
- Enter PAYVEN with the 10-digit TIN to display payment information for all mail codes: PAYVEN.2XXXXXXXXX and press Enter.
- Enter PAYVEN with the 11-digit TIN and a specific mail code to display payment information for only that mail code: PAYVEN.1XXXXXXXXX1.XXX and press Enter.

Note: PAYVEN Line 1 entry does not accept a 10-digit TIN with a specific mail code; use INQMEN as stated above. To use Line 1 inquiry with a specific mail code, users must enter the 11-digit TIN.

Use the INQMEN method and enter the specific mail code in the optional MAILCODE field.
– or –
Enter the specific mail code in the MAIL CODE field on the PAYVEN menu screen.

PAYVEN via INQMEN

INQMEN                                                               MM/DD/YY   
                             TINS - INQUIRY MENU                                
                                                                               
                 A  -  (PYADDR) - PAYEE MAIL CODE INFORMATION                
                 B  -  (PMTHIS) - PAYEE MAINTENANCE HISTORY                  
                 C  -  (PVOUIN) - PAYEE VOUCHER HISTORY                      
                 D  -  (PYHOLD) - PAYEE HOLD INFORMATION                     
                 E  -  (PYMAST) - PAYEE MASTER INFORMATION                   
                 F  -  (PYDIST) - PAYMENT DISTRIBUTION - DIRECT DEPOSIT      
                 G  -  (PYWRNT) - PAYEE PAYMENT INFORMATION                  
                 H  -  (PFYWRT) - PRIOR FY PAYMENT INFORMATION               
                 I  -  (PYWTHD) - PAYEE WARRANTS ON HOLD                     
                 J  -  (PYWTHR) - PAYEE HELD WARRANTS RELEASED               
                 K  -  (PAYVEN) - VENDOR PAYMENT INFORMATION                 
                 L  -  (PYWTHB) – PAYEE WARRANTS ON HOLD AND RELEASED        
                 M  -   NOT OPERATIONAL                                       
                 N  -  (RSNINQ) - AGENCY HOLD REASON INQUIRY                 
                 O  -  (BANKIN) - FINANCIAL INSTITUTION INFORMATION          
                          ENTER OPTION:  K  
     MUST ENTER     TIN: ___________    OPTIONAL:   MAILCODE: ___ 
 
           PF3-QUIT                            PF12-PYMENU

PAYVEN via Line 1

PAYVEN.1XXXXXXXXX6                                                MM/DD/YY   
                          VENDOR PAYMENT INFORMATION MENU 
 
  (REQUIRED) 
  PAYEE NUMBER:  1XXXXXXXXX6   
 
  (OPTIONAL) 
     MAIL CODE:  ___ 
   PAYMENT AMT:  0.00_____  +OR- $ 0.00 
    PAYMENT NO:  _________                                                       
   DOCUMENT NO:  ________                                                        
    INVOICE NO:  ______________________________                                  
     AGENCY NO:  ___                                                             
   FISCAL YEAR:  __  PAYMENT DATE RANGE:  FROM:  MM/DD/YYYY  TO:  MM/DD/YYYY 
   TYPE OF PMT:  _   D=DIRECT DEPOSIT    (NOTE: DATE RANGE DEFAULT 6 MONTHS)     
                     W=WARRANT 
 
 
 
  PF3=QUIT       PF4=INQMEN       PF6=RESET SCR         PRESS <ENTER> TO PROCESS

PYVEN1

PYVEN1.1XXXXXXXXX6                                                             
                        VENDOR PAYMENT LEVEL INFORMATION                       
                                                                1 THRU 5 OF 5  
 PAYEE NUMBER: 1XXXXXXXXX6          IAT IND:      TAXPAYER NUMBER:             
    MAIL CODE: ALL  TYPE OF PMT: DIR DEP & WARRANT    HOLD STATUS:             
   PAYEE NAME: NAME OF PAYEE                            DIST TYPE: DIR DEP     
                                                                               
SEL PMT NO.    PMT DATE   AGY  FUND  FY DIST       PMT AMT         INT PD  CI  
_  XXXXXXXXX  MM/DD/YYYY  XXX  0001  YY  RA         440.12          0.00    N  
 _ XXXXXXXXX  MM/DD/YYYY  XXX  0001  YY  RA          40.12          0.00    N  
X  XXXXXXX    MM/DD/YYYY  XXX  0001  YY  DD       3,889.12          0.06    N 
_  XXXXXXX    MM/DD/YYYY  XXX  0001  YY  DD       1,234.56          0.00    N 
                                                                                 
  
                                                                                 
                                                                                 
  PF3=QUIT  PF5=PAYVEN  PF9=BKWD SCR

PYVEN2

PYVEN2.1XXXXXXXXX6.000 
                      VENDOR DOCUMENT LEVEL PAYMENT INFORMATION 
                                                                1 THRU 2 OF 2  
PAYEE NUMBER: 1XXXXXXXXX6                      TAXPAYER NUMBER: 1XXXXXXXXX6 
   MAIL CODE: 000       TYPE OF PMT: DIRECT DEPOSIT     HOLD STATUS: 
  PAYEE NAME: NAME OF PAYEE          DIST TYPE: DIR DEP 
 
   PMT NO.     PMT DATE    AGY   FUND   FY   DIST     PMT AMT      INT PD  CI 
   XXXXXXX     MM/DD/YYYY  XXX   0001   YY    DD     3,889.12        0.06  N 
 
  SEL   DOC NO     FUND  FY   AGY   AGY NAME 
   X   XXXXXXXX    0001  YY   XXX   AGENCY A  
   _   XXXXXXXX    0001  YY   XXX   AGENCY A 
  
 
 
 
PF3=QUIT     PF5=PAYVEN     PF8=FRWD     PF9=BKWD SCR     PF11=BOT   PF12=ALL

PYVEN3

PYVEN3.1XXXXXXXXX6.000 
                      VENDOR INVOICE LEVEL PAYMENT INFORMATION 
                                                               1 THRU 1 OF 1  
  PAYEE NUMBER: 1XXXXXXXXX6                      TAXPAYER NUMBER: 1XXXXXXXXX6 
     MAIL CODE: 000   TYPE OF PMT:  DIRECT DEPOSIT       HOLD STATUS: 
    PAYEE NAME: NAME OF PAYEE                            DIST TYPE: DIR DEP 
                                                         PMT DATE: MM/DD/YYYY 
PMT #: XXXXXXX  DOC #: XXXXXXXX  DIST DATE   DIST: DD   PMT AMT    INT PD  CI 
XXX  AGENCY A                    MM/DD/YYYY            3,889.12      0.06   N 
 
  INV NO: 249638                                       3,300.46     0.03    N 
  4 WORK STATIONS 
 
  INV NO: 250000                                         588.66     0.03    N 
  4 CHAIRS 
 
 
 
  PF3=QUIT        PF5=PAYVEN      PF9=BKWD SCR

For detailed field descriptions and more information about PAYVEN, PYVEN1, PYVEN2 and PYVEN3, see Vendor Payment Information Menu (PAYVEN) in TexPayment Resource.

Next:  Learning Check