Lesson 4: Additional Inquiry Screens

PVOUIN – Payee Voucher History Screen

The Payee Voucher History (PVOUIN) screen:

• Displays voucher information by mail code
• Displays the last 16 transactions posted to a mail code in chronological order in two columns
• Does not show payment amount
• Is the only screen that allows agencies to see if other state agencies may be paying the same vendor*
• Is helpful for identifying reimbursement payments

*Before making any changes to a mail code paid by multiple state agencies, it is strongly recommended you contact each of the affected agencies to advise them of the coming change. For contacts, see the Paying Agency Contact List.

PVOUIN screen field descriptions

Descriptions of key fields are listed below the screen shot. You can also hover your cursor over purple field names in the screen shot to view descriptions.

PVOUIN Screen

PVOUIN.10909090909                                                               MM/DD/YY 
                                  PAYEE VOUCHER HISTORY 
  
 PAYEE NUMBER:  10909090909              IAT IND:                       MAIL CODE:  000 
 TAXPAYER NUMBER:  10909090909                                    MAIL CODE COUNT:  2 
  
 PAYEE NAME:       BRECKENRIDGE RESORT 
  
 DISTRIBUTION TYPE                     HOLD STATUS            STATUS 
 RETURN TO AGENCY                                             ACTIVE 
 
 DOCUMENT    ARCHIVE     AGCY             :      DOCUMENT     ARCHIVE    AGCY 
 NUMBER      REF. #      NO.     DATE     :      NUMBER       REF. #     NO.     DATE 
 ------------------------------------------------------------------------------------------
 90277689               900      09/11/13 :      90272922                900     06/14/13 
 90276788               900      09/04/13 :      90272940                900     06/14/13  
 90276646               900      08/27/13 :      90272676                900     06/06/13 
 90275996               900      08/08/13 :      90271771                900     06/01/13 
 90275114               900      08/01/13 :      90271587                900     05/29/13 
 90274436               900      07/10/13 :      90269736                900     05/01/13 
 90273534               900      07/02/13 :      90269589                900     04/16/13 
 90273294               900      06/27/13 :      90267540                900     04/02/13 
  
  
 CONTINUE - PF3 = QUIT, PF4 = MENU,  PF8 = FRWD,  PF11 = BOT 

Field Descriptions

PAYEE NUMBER

Displays the 11-digit TIN.

IAT IND

BLANK or Y.

MAIL CODE

Mail code currently displayed for the vouchers listed.

TAXPAYER NUMBER

Texas taxpayer number, if applicable.

MAIL CODE COUNT

Number of mail codes available to view.

PAYEE NAME

Payee name.

DISTRIBUTION TYPE

Method of payment distribution. Types are:

RETURN TO AGENCY = Warrant issued
RETURN HOLD = Warrant issued – on hold
DIRECT DEPOSIT = Payment by direct deposit
DIRECT DEPOSIT HOLD = Direct deposit suspended by hold – warrant issued

HOLD STATUS

ON HOLD if a hold is present; BLANK if no hold.

STATUS

ACTIVE or INACTIVE.

DOCUMENT NUMBER

Displays current document number assigned by initiating agency. If payment applies to multiple documents, field is BLANK.

ARCHIVE REF. #

Archive reference number assigned and centrally used for referencing and retrieving documents.

AGCY NUMBER

Three-digit agency identifying number.

DATE

Date voucher processed.

Find out more

For more on the PVOUIN screen, see the Payee Voucher History (PVOUIN) section of TexPayment Resource.

Next: PYWRNT – Payee Payment Information Screen