Lesson 4: Additional Inquiry Screens

PAYNAM – Payee Name Search Screen

The Payee Name Search (PAYNAM) screen can help verify if an entity is established in TINS when the user knows only the entity name.

Research done by name should not be the only resource used for verification of a payee’s or debtor’s identity in the system. Agencies should use information found on PAYNAM in conjunction with documentation or communications provided by the payee or debtor.

Accessing PAYNAM

Access to the PAYNAM screen is by Line 1 (command line) ― it is not accessible through the INQMEN screen.

How data is displayed in PAYNAM

Data displayed on the PAYNAM screen is in numerical order by payee number (TIN), which helps to determine if multiple mail codes exist under the payee’s TIN.

PAYNAM screen field descriptions

Descriptions of key fields and search options are listed below the screen shots. You can also hover your cursor over purple field names in the screen shots to view descriptions.

PAYNAM Screen

  PAYNAM         ORGANIZATION TYPE:  2     EXACTNESS CODE:  2     ZIP CODE:  00000
  
                 NAME:     Community Services 
                 ADDRESS CODE: 

Fields and Search Options

ORGANIZATION TYPE

1 = Individual; 2 = Business

EXACTNESS CODE

1 = Most exact; 2 = Near match; 3 = Less exact; 4 = Phonetic match

ZIP CODE

Three entry options:

• Five-digit ZIP code
• First three digits of ZIP code followed by 00
• Five zeros (0)

NAME

Enter up to 50 characters of payee name.

ADDRESS CODE

Two available options:

• Enter A to display address
• Leave BLANK for no address display

PAYNAM Screen – Inquiry Results

 PAYNAM.2.2.00000.COMMUNITY SERVICES. . 
    
 STAT   TYPE   PAYEE NUMBER        ENTITY NAME  
 ----   ----   ------------        --------------------------------------------------
  A     MC-T   12345678900         COMMUNITY SERVICES AGENCY OF SOUTH TEXAS INC
                  ZIPCODE: 78000       MAIL CODE: 000    TAXPAYER NUMBER: 12345678900
    
  A     MC-T   10987654321         COMMUNITY SERVICES AGENCY INC
                  ZIPCODE: 78000       MAIL CODE: 001    TAXPAYER NUMBER: 10987654321

  A     MC-T   11122334455         COMMUNITY SERVICE OF TEXAS
                  ZIPCODE: 78000       MAIL CODE: 002    TAXPAYER NUMBER: 11122334455

Fields and Search Options

STAT

Displays TIN mail code status:

• A - Active
• I - Inactive

TYPE

Displays four-character indicator showing table from which PAYNAM information was retrieved. (Refer to the table of four-character indicators in the Payee Name Search (PAYNAM) section of TexPayment Resource.)

PAYEE NUMBER

Displays 11-digit TIN.

ENTITY NAME

Displays name of entity and/or payee.

ADDRESS (Optional)

Displays the mailing address for the payee number, and mail code if address code option A is used in STAT field. Displays the message SECURED MAIL CODE if the mail code is set up with a Level 2 security and the user who is inquiring is from an agency other than the securing agency.

ZIP CODE (Optional)

Displays five-digit ZIP code for displayed payee mailing address.

MAIL CODE (Optional)

Displays a three-digit mail code for displayed payee.

TAXPAYER NUMBER

Displays 11-digit taxpayer number assigned to payee on the Comptroller’s tax file. Displays 11 zeros if payee does not have a taxpayer number.

Note: For SOLE OWNER and PARTNER, SSN- or ITIN-based numbers are masked to better protect these identification numbers, or the 7-number will display for payees.

Find out more

For more on the PAYNAM screen, see the Payee Name Search (PAYNAM) section of TexPayment Resource.

Next: MTSUMM – Multi-Tax Summary Screen