Lesson 7: Entering an ITV

Example: Entering an ITV, (cont.)

Pre-Enc/Enc/Expend Transaction Entry screen

After entries on the Batch Header Entry screen are completed and you press Enter, USAS goes to the Pre-Enc / Enc / Expend Transaction Entry screen. This is where the transaction is processed.

Purchase Voucher form

The information on the Purchase Voucher form (73-170), shown in the list below and on the sample form is used to complete the Pre-Enc / Enc / Expend Transaction Entry screen.

• Agency number: 406
• Current document number: T9000300
• Texas identification number: 34014014012 - 000 (Vendor number)
• PDT: T
• RTI: 151515
• Document amount: $8,000.00
• TC: 225
• PCA: 01050
• AY: 12
• COBJ: 7299
• Amount: 8,000.00
• Pmt due date: This month's end date
• Rqd pmt date: Tomorrow's date
• Invoice number: 4012009 RTI 151515
• Invoice date: Yesterday's date
• Description: MOU Contracted Services RTI#151515
• Ser/Del Date: Last month's end date

Purchase Voucher Form

Key fields

• The BATCH: DATE and EFF DATE fields default to the current date.
• The DOC DATE is not needed.
• The Vendor Name (NM) is inferred from the Vendor/Payee Number (see VEND/MC field).

Pre-Enc/Enc/Expend Transaction Entry Screen

TEXAS  S505           UNIFORM STATEWIDE ACCOUNTING SYSTEM    12/12/11 HH:MM PM
 LINK TO:             PRE-ENC/ENC/EXPEND TRANSACTION ENTRY                 PROD 
                                                                               
 BATCH: AGENCY 406 DATE XXXXXX TYPE 4 NO 904 SEQ NO 00001 MODE MASTER EDIT ONLY
  DOC DATE:         EFF DATE: 121211  PMT DUE DATE: 123111     SERV DATE: 113011
   DOC/SFX: T9000300 001  REF DOC/SFX:                         DISC DATE:  
 TRAN CODE: 225                                   IC:       RQD PMT DATE: 121311
     INDEX:                                         MOD:     AGENCY: 406  AY: 12
       PCA: 01050                                   PCC:     REQ NO:    
 COMP/AGY OBJ: 7299                                     NACUBO SUBFUND: 
    AMOUNT: 8000.00         RVS:    DISC:                1099:    FO:    PDT: T
 DOC COUNT:       DOC AMT: 8000.00        DOC AGY: 406 CI:    PROP #:  
   INV NO: 4012009/RTI 151515              INV DT: 121111       CONF:  
     DESC: MOU CONTRACTED SERVICES RTI#151515    
     DESC: 
 VEND/MC: 34014014012 000 NM:  
 APPN NO:               FUND:              ORIG PMT DATE: 
 CONT NO:            WARR NO:                         
 GL AC/AGY:                                         
  GRANT NO/PH:            SUB GRANTEE:                PROJ NO/PH:  
  MPCD:               AGY CD-1:      2:      3:        DI:           RTI: 151515
                                                                     
 F1-HELP F3-END F4-INT F5-EDIT F6-PROCESS F7-TEXT F9-BALANCING F10-RTI F12-ADDR 

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