Lesson 7: Entering an ITV

Example: Entering an ITV

This example demonstrates how to enter a transaction to pay a Memorandum of Understanding (MOU) for purchased contracted services from agency 406 to agency 401.

To enter the ITV, data is entered onto the Batch Header Entry and Transaction Entry screens. To complete the entries, information contained on the Batch Header and Purchase Voucher forms is used.

Batch Header form

Information on the Batch Header form (73-240), listed below and on the sample form is used to complete the Batch Header Entry screen.

• Batch agency: 406
• Batch type: 4
• Batch number: 904
• Batch edit mode: 1
• Batch count: 1
• Batch amount: $8,000.00

Batch Header Form

Batch Header Entry Screen

TEXAS  S500     UNIFORM STATEWIDE ACCOUNTING SYSTEM     MM/DD/YY 03:33 PM
LINK TO:                    BATCH HEADER ENTRY

          BATCH AGENCY: 406         (SIGN ON AGENCY)
            BATCH DATE: MMDDYY      (MMDDYY, DEFAULTS TO TODAYS DATE)
            BATCH TYPE: 4
          BATCH NUMBER: 904
       BATCH EDIT MODE: 1

           BATCH COUNT: 1           BATCH AMOUNT: 8000.00

     PAYMENT DIST TYPE:             (MUST BE VALID IN D53 TITLES PROFILE)
         DISB METH IND:             (H, M, R, E, C OR SPACE)
        EFFECTIVE DATE:             (MMDDYY, DEFAULTS TO TODAYS DATE)
            FAST ENTRY:             (M/S/ )
               USER ID: TEST111     TEST, USER                           
            USER CLASS: 79  
    ACTION CODE AGENCY:
           ACTION CODE:

F1-HELP F3-END F4-INTERRUPT

Next: Example: Entering an ITV, (cont.)