Lesson 7: Entering an ITV

Voucher Entry

The following examples demonstrate the steps to enter interagency transaction vouchers (ITV).

The following steps are used to complete each ITV:

Navigate from the main menu

1. Enter D in the Enter Selection field. Press Enter to access the Financial Transaction Data Entry Menu.
2. Enter 50 in the Enter Screen ID field. Press Enter to access the Batch Header Entry (50) screen.
3. Enter the batch header information and press Enter. The Transaction Entry screen displays.
4. Enter the transaction information from the prepared forms. Press F6 to process the transaction.

Balance and release the batch

1. Press F9 to balance the batch.
2. Pass the document off to another individual within your agency who will review and release the batch.

Note: To reduce risks to state funds, agencies should have controls over expenditure processing that segregate each accounting task to the greatest extent practical. Ideally, no individual should be able to enter or alter and then release payments or other accounting transactions within the Statewide Fiscal Systems without another person's involvement. For more, see USAS Accounting and Payment Control (FPP B.005).

Next: Example: Entering an ITV