Lesson 5: RTI and Transaction Entries

Transaction Entries

Key Points

Keep these points in mind when making transaction entries on the 50 (505) screen:

• Ensure you have a valid RTI number from the payee.
• Ensure you have the agency's TINS number. This number is more commonly referred to as an agency's repeating vendor number. (See below for more info.)
• RTI reference can be entered in either the DESCRIPTION field's first line (30 characters) or the INVOICE field.

IMPORTANT: For audit and/or record purposes, you should add the RTI number to the DESCRIPTION or INVOICE fields. Otherwise, when the ITV processes, the RTI information will not be retained in USAS.

Agency Repeating Numbers

Agency repeating numbers identify state agencies in USAS.

Repeating numbers:

• Are 11 digits long
• Start with a 3 – the prefix number
• Follow the 3 with the agency's three-digit assigned agency number repeated three times
• End with a final self-check digit calculated using the 3 prefix number and the base repeating number

In the following example — 34034034032 — the first digit is the prefix number, 403 is repeated three times and the final digit is the check digit.

Repeating Number

Next: Payment Distribution Type (PDT)