Charitable Contributions
Agency Responsibilities

A state agency may only accept an authorization form if it complies with the requirements of the Comptroller’s office. Agencies are not required to accept an authorization form that contains an obvious alteration without the employee’s written consent to the alteration.

The campaign coordinator of the state agency or institution of higher education must review submitted deduction authorization forms. The campaign coordinator is responsible for ensuring that the forms have been properly completed. If the forms have not been properly completed, changes, cancellations and additions may be delayed or rejected.

To satisfy IRS requirements, state agencies must ensure that the employee’s earning statement specifically shows charitable contributions. For more information on the IRS rules, see Publication 526.

See lists of State Employee Charitable Campaign Federations, Managers and Local Campaign Areas (login required) for more information.

To learn more about this payroll deduction, see the SPRS Deduction Code Table.

Sources

Texas Government Code, Sections 659.131(16), (18), 659.132(a), 659.136(a); Texas Administrative Code, Title 34, Section 5.48.