Table of Contents
General Provisions A – P
- Availability and Delivery of Payroll Warrants
- Correcting Underpayments of Compensation
- Dual or Multiple Employments
- Electronic Federal Tax Payment System (EFTPS)
- Electronic Funds Transfer – Direct Deposit
- Pay Cards for Payroll
- General Responsibilities of State Agencies, Their Officers and Employees
- Holidays
- Leave Without Pay; Leave of Absence
- Legislatively Mandated Transfer
- Lifetime Service Credit
- Eligible Employments
- Employments Excluded From Accruing Lifetime Service Credit
- Leave Without Pay
- Simultaneously Holding More Than One Position
- Starting Work on the First Workday of a Month
- Hazardous Duty Pay
- Employees Who Work Less Than a Full Year Under a Formal Written Contract
- Accrual of Lifetime Service Credit for Certain Military Service
- Calculating Lifetime Service Credit
- Comparison With Retirement Service Credit
- Line-Item Exempt Positions
- Method and Frequency of Payroll
- Nepotism
- Officer Declining Remuneration
- Overpayments
- Partial Payment Calculations
- Pay as It Applies to Part-Time Employees
- Payment of Compensatory Time Earned During a Declared Disaster or Emergency
- Payment of Compensatory Time for Emergency Services Personnel
- Payment of Final Wages to the Estates of Deceased Employees
- Payments to Estates of Deceased Employees
- Payroll Due Dates and Direct Deposit Deadlines
- Position Classification Act Administration
General Provisions Q – Z
- Reallocation or Reclassification to a Different Salary Group and Job Classification
- Required Documentation
- Background
- Required Documentation
- Personnel Action Form
- Documentation to Support Leave Without Pay
- Documentation to Support the Payment of Accrued Leave
- Documentation and Method to Verify Prior State Employment
- Documentation Requirements Related to Employee Termination
- Retention of Supporting Documents for Audit
- Restrictions on Certain Actions Involving Executive Head of a State Agency
- Retired State Employees Who Resume State Employment
- Retroactive Pay
- Salary Adjustments for State Agency Employees
- Background
- Salary Adjustments for Legislative Branch Employees
- Promotions (Reason Code 020)
- Demotions (Reason Codes 021, 023, A23)
- Merit Salary Increase and One-Time Merit Payment (Reason Codes 025, 035)
- Merit Salary and One-Time Payment Criteria/Eligibility
- Emergency One-Time Merit (Reason Code 039)
- Salary/Rate Reduction For Disciplinary Reasons (Reason Code 027)
- Salary/Rate Restoration (Reason Code 028)
- Line-Item Exempt Employees/Positions Salary Changes (Reason Code 029)
- Salary, Classification Code and/or Work Hours Change for Line-Item Exempt or Unclassified Employees (Reason Code 029)
- Status Change For An Employee Moving From a Line-Item Exempt/Unclassified Position to a Classified Position (Reason Code 030)
- Status Change For An Employee Moving From a Classified Position to a Line-Item Exempt/Unclassified Position (Reason Code 031)
- Equity Adjustments (Reason Code 040)
- Lateral Transfer to Different Job Classification (Reason Code 046)
- Lateral Transfer to Same Job Classification (Reason Code 046)
- Salary Adjustment Upward for Certain Classified Employees (Reason Code 034)
- Salary Level Adjustments For Certain Schedule C Employees (Reason Code 049)
- Salary of Administrative Head of State Agency
- Salary Cap
- Salary Limited to Maximum Group Rate
- Salary Supplement for Employees Working in Washington, D.C.
- Salary Supplementation
- Selective Service Registration
- Severance Pay
- State of Texas Employment History Application
- Temporary Assignments
- Training and Education
- Types of Payroll Documents
- Warrant Cancellations and Direct Deposit Cancellations and Reversals
- Warrant Hold
Agency-Specific Provisions
- Certification Pay, Education Pay, and Bilingual Pay
- Clothing and Cleaning Allowances
- Compensatory Per Diem
- Corporal Pay – Texas Department of Public Safety
- Differential Payments – Texas Military Department
- Supplemental Pay for Texas School for the Blind and Visually Impaired and School for the Deaf
- Employees of the Legislative Branch
- Evening, Night or Weekend Shift Salary Differential
- Clinical, Testing and Support Personnel
- Data Processing or Printing Operations Personnel
- Statewide Intake Personnel
- Nurses
- Texas Facilities Commission Employees
- Texas Juvenile Justice Department Employees
- Texas Workforce Commission Employees
- Texas Department of Transportation Employees
- Other Considerations
- Fire Prevention/Safety Pay
- Goods and Services Provided to Employees
- Hardship Station Incentives
- Hazardous Duty Pay
- TxDOT Hazardous Duty Pay
- Housing
- Incentives, Enhanced Compensation and Expenses for High-Performing Employees of the Comptroller’s Office
- Maximum Security and Behavioral Management Unit Salaries
- Payment for Compensatory or Holiday Time
- Permanent School Fund Bonus
- Salary Provisions for Certain Employees of the Texas Juvenile Justice Department
- Special Provisions Equal to Salaries Paid by the Austin Independent School District (AISD)
- Stand-By/On-Call Pay
- SNAP Performance Payments
- Supplemental Pay for Certain Judges
- Compensatory Time/Overtime for the Officers of the Department of Public Safety (DPS) of the State of Texas
- Supplemental Pay from a County or Municipality – Department of Family and Protective Services
- Texas Juvenile Justice Department Hazardous Duty Pay
- Tips (Gratuities)
- Veterans Award
Institution of Higher Education Provisions
- Assignment, Pledge, or Transfer of Salary or Wages as Security for Indebtedness
- Benefit Replacement Pay for Institutions of Higher Education
- Calculating and Reporting Benefit Replacement Pay
- Eligibility for Benefit Replacement Pay
- Changes in the Number of Hours Employees Are Regularly Scheduled to Work
- BRP Calculation Factors and Maximum Amounts
- Payment of Benefit Replacement Pay
- Treatment of Transfers
- Return-to-Work Retirees
- Historical Notes
- Deductions Specific to Institutions of Higher Education
- Salary Adjustments for Institutions of Higher Education
Non-Salary Payments
- Benefit Replacement Pay for State Agencies
- Financial Incentives – Wellness Programs
- Longevity Pay
- Background
- Eligibility for Longevity Pay
- Ineligibility for Longevity Pay
- Rate of Longevity Pay (for Other Than Return-to-Work Retirees)
- Longevity Pay Chart
- Return-to-Work Retirees
- Hazardous Duty Pay’s Effect on Longevity Pay for Return-to-Work Retirees
- When Longevity Pay Will Be Paid
- Steps to Pay Longevity Pay
- Longevity Pay for State Judges and Justices
- Longevity Pay for Institution of Higher Education Employees
- Lump-Sum Payment of Accrued Vacation Time
- Eligibility for State Employees
- Eligibility for State Employees of Institutions of Higher Education
- Individuals Not Entitled and Not Eligible to Receive Payment
- Separation From State Employment
- Responsibility for Making the Lump-Sum Payment
- Computation of the Lump-Sum Payment
- Rate of Compensation
- Applicable Hourly Rate of Compensation
- Agreement to Remain on the Payroll
- Payroll Detail
- Appropriation Year Determination
- Tax and Retirement Withholding From Payments
- Examples of Computation of Lump-Sum Payment of Accrued Vacation Time
- Lump-Sum Payment of Accrued Vacation and Sick Time for Deceased Employees
- Overtime
- Background
- Overtime Credit Accumulations
- Holidays or Other Paid Leave
- When a Person Is Employed by More Than One State Agency or Institution of Higher Education
- Documentation Requirements
- Calculating the Amount of Overtime Pay
- Overtime and Employees of the Legislature, the Lieutenant Governor or Legislative Agencies
- Historical Notes
- Recruitment and Retention Bonuses
- Reimbursement of Meal Expenses During Non-Overnight Travel
Voluntary Deductions
- Charitable Contributions
- Credit Union Deductions
- Background
- Deduction Authorization
- Deduction Change, Cancellation, Enrollment on Transfer and Refunds
- Wages to Support Deductions
- Payments to Credit Unions by the Comptroller’s Office or Institutions of Higher Education
- Detail Reports
- Other Considerations
- Canceled Payments of Salary or Wages
- Administrative Fee
- Additional Resources
- Deferred Compensation Plans
- Employee Organization Membership Fees
- Insurance Plans
- Permanent Life Insurance Premium Deductions
- Purchasing Retirement Service Credit
- Savings Bonds Purchases
- Supplemental Optional Benefits Programs
- Texas Prepaid Higher Education Tuition Program
- Texas Guaranteed Tuition Plan
- The Texas Tuition Promise Fund
- Texas 529 College Savings Plans
- Multiple Contracts in Multiple Plans
- Deduction Authorization
- Interagency Transfers
- Timing of Deductions
- Salary or Wages to Support a Deduction
- Alterations, Cancellations and Effective Date of Deduction Authorization
- Payments of Deductions
- Detail Reports
- Refunding Excessive Payments of Amounts Deducted
- Learn More
- Tobacco User Premium Differential Deductions
- Voluntary Retirement Plan Contributions