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Glenn Hegar  ·  Texas Comptroller of Public Accounts

General Provisions
Payroll Due Dates and Direct Deposit Deadlines

State agencies must process their payrolls with sufficient time for the Comptroller’s office to print warrants and initiate direct deposit transmission of payroll payments, if the Comptroller’s office is responsible for processing those state agencies’ payrolls.

Comptroller’s office Responsibility

Payroll due dates

The Comptroller’s office annually publishes a schedule of the payroll due dates for regular payrolls paying either monthly or twice monthly.

  • The Payroll Due Date is seven business days before payday.

Direct deposit deadlines

The same schedule provides deadlines for payroll processing to allow sufficient time for the payments to process electronically and ensure that the payments are disbursed to employees’ accounts on payday.

  • The Direct Deposit deadline is four banking days before payday.

See the Fiscal Policy and Procedure (FPP) Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for current payroll due dates and direct deposit deadlines.

For more information on when a payday occurs, see the Method and Frequency of Payroll policy statement.

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Agency Responsibilities

In order to ensure that the payroll data is accurate at the time it is processed, a state agency must manage salary actions, payroll changes and reconciliation to provide sufficient time for required data entry and submission by the Payroll Due Date appropriate to the type of payroll being processed.

Failure to meet the Comptroller established deadline for monthly and twice-monthly payrolls places the agency in jeopardy of not paying its employees in a timely manner and causing undue hardship on the agency employees. Agencies must also process direct deposit instructions and pay card authorization forms allowing sufficient time for the set up of the accounts and posting to those accounts on payday.

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Definitions

Monthly payroll
The document associated with the total transactions for paying payroll (base pay and other regularly scheduled or earned entitlements) to employees who are paid one time per month.
Twice-monthly payroll
The document associated with the total transactions for paying payroll (base pay and other regularly scheduled or earned entitlements) to employees who are paid two times per month. Two twice-monthly payroll documents must be timely processed to ensure a twice-monthly paid employee receives the entire month’s compensation.

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Sources

Texas Government Code, Sections 659.081 and 659.082 (Vernon 2004)

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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