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Texas Payroll/Personnel Resource

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Agency-Specific Provisions
Goods and Services Provided to Employees

The Legislature has authorized specific state agencies to provide various goods and services to certain employees as follows:

Texas Department of Criminal Justice (TDCJ) Meals

Texas Department of Criminal Justice (TDCJ) may provide food items to employees in employee dining facilities only after the food requirements of inmates are met. The food served to inmates must be of the same quality as food served to employees.

Department employees assigned to work inside correctional facilities or on travel status may receive up to two free meals per shift, and employees residing in employee dormitories may receive three free meals per day. Other employees must be charged at least one dollar per meal.

State funds cannot be used to grow, purchase, prepare or provide food products for employees to use at their homes.

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TDCJ Housing

The following TDCJ employees at each facility are authorized to live in state-owned housing at rental rates determined by the department:

  • Regional Directors
  • Chief Wardens
  • Assistant Wardens
  • Majors of Correctional Officers
  • Captain of Correctional Officers
  • Lieutenant of Correctional Officers
  • Kennel Sergeants
  • Maintenance Supervisors
  • Fire/Safety Managers

Other TDCJ employees may live in available state-owned housing. The state-owned housing, excluding Bachelor’s Officers Quarters, at the Department of Criminal Justice shall be a cost recovery program. The total fees charged to employees shall at least cover the cost of maintenance and utilities.

Employees may not receive additional compensation in lieu of state-owned housing, and the agency may withhold rent payment from the salary of an employee.

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TDCJ Laundry Services

The agency may launder or dry clean the uniforms of correctional officers at no charge. TDCJ may not launder or dry clean other employee clothing or provide other services unless fees are charged to recover the cost of providing the services.

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Other Info

The Board of Criminal Justice must adopt a written policy relating to meals, housing and laundry services specifying the criteria used to award these benefits to employees, and develop a system to account for all costs related to these benefits and all revenues from collection of fees. Whenever practical, fees for employee services will be made by payroll deduction.

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Texas Juvenile Justice Department (TJJD)

Texas Juvenile Justice Department (TJJD) will collect for services rendered to employees and guests by a deduction from the recipient’s salary or by cash payment in advance. Deductions and other receipts for these services from employees and guests are appropriated to the facility. Refunds of excess collections are made from the appropriation to which the collection was deposited.

TJJD may compensate interns, chaplains in training and student nurses with housing facilities, meals and laundry service in exchange for services rendered. Food service personnel and volunteer workers may also be provided with free meals.

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All Health and Human Services Agencies

Health and human services agencies will collect for services rendered to employees and guests by a deduction from the recipient’s salary or by cash payment in advance. Deductions and other receipts for these services from employees and guests are appropriated to the facility. Refunds of excess collections are made from the appropriation to which the collection was deposited.

Any facility under the jurisdiction of the Department of State Health Services or the Department of Aging and Disability Services may provide free meals for food service personnel and volunteer workers, and may furnish housing facilities, meals and laundry service in exchange for services rendered by interns, chaplains-in-training and student nurses.

The following at each state mental health and mental retardation facility are authorized to live in state-owned housing at rental rates determined by the department:

  • Superintendent
  • Medical Director
  • Assistant Superintendent for Programs
  • Director of Plant Maintenance

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State-Owned Housing Restrictions as Set Forth in the General Appropriations Act

Article IX, Section 11.02 of the General Appropriations Act contains provisions on:

  • The establishment of rental rates for employees authorized to live in state-owned housing,
  • Reporting to the Legislature of those employees who utilize state-owned housing, and
  • Amounts of rent recovered to reach mandated goals.

Employees may not receive additional compensation in lieu of state-owned housing.

Agencies are authorized to withhold employee rent payments from salaries in compliance with procedures established by the Comptroller’s office.

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Sources

General Appropriations Act (GAA), Riders 10 – 13 in the appropriations to the Department of Criminal Justice; GAA, Rider 12(a) – (b) in the appropriations to the Juvenile Justice Department; GAA, Article II, Section 4 (special provisions relating to all health and human services agencies); GAA, Article IX, Section 11.02.

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