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TINS Warrant Hold Web-Based Training

Lesson 8: Releasing Holds

Held Warrant Reports

There are two TINS reports that allow state agencies to monitor state payments on hold — these reports should be reviewed daily:

  • TINS6206 Held Warrant Report for Hold Source Agency
  • TINS6204 Held Warrant Report for Issuing Agency

TINS6206 Held Warrant Report for Hold Source Agency

The TINS6206 report:

  • Is a valuable tool used by hold source agencies to monitor warrants they have on hold — the report helps the hold source agency determine when a warrant is ready to be offset against the debt.
  • Is used by agencies to track their held warrants for repayment plans or to release specific held warrants.

Example: TINS6206 Held Warrant Report for Hold Source Agencies

COMMAND ===>                                  SCROLL ===> ROW 
REPORT: HLDM620D VERSION: YYYYMMDD 013621 HIERARCHY CODE: 100 STATE STORES COMMISSION PAGE: 1 ROW: 1 COL: 1
TINS6206                                                                        100      MM-DD-YYYY 100
STATE STORES COMMISSION                                                                        PAGE:   
                                         STATE COMPTROLLER'S OFFICE       
                                 HELD WARRANT REPORT FOR HOLD SOURCE AGENCY             
 -----------------------------------------------------------------------------------------------------
 PAYEE         PAYEE                   ISSUE    WARRANT    WARRANT   VOID     ISSUE    HOLD    LIABILITY
 TIN           NAME                    DATE     NUMBER     AMOUNT    DATE     AGY      RSN     AMOUNT 
 -----------------------------------------------------------------------------------------------------
7XXXXXXXXX6    PAULA PAYEE             MM-DD-YY XXXXXXXX2   30.00  MM-DD-YY   120      300    25.00
               WARRANT CT:   1       WARRANT AMOUNT TOTAL    30.00   LIABILITY TOTAL:          30.00
AGENCY TOTAL   WARRANT CT:   1       WARRANT AMOUNT TOTAL    30.00   LIABILITY TOTAL:          30.00
TINS 6206
Report number.
HELD WARRANT REPORT FOR HOLD SOURCE AGENCY
Report title.
ISSUE AGY
Three-digit agency number for agency that issues the warrant.
HOLD RSN
Three-digit hold reason code.

TINS6204 Held Warrant Report for Issuing Agency

The TINS6204 report allows paying agencies to view the held warrants they issued that are on hold at the Comptroller’s office.
The report also provides:

  • Details of the payment
  • The hold source agency number
  • The hold source reason code

Again, daily review of the TINS6204 report is recommended.

Cancelling a held warrant issued in error

Remember that agencies only have 30 days to cancel a held warrant if it was issued in error. If not cancelled, it is offset and the issuing agency must recoup the funds from the hold source agency!

Example: TINS6204 Held Warrant Report for Issuing Agencies 

   COMMAND ===>                                                 SCROLL ===> ROW     
 REPORT: HLDM620B VERSION: YYYYMMDD 013617 HIERARCHY CODE: 120 TX COMMISSION ON AUDITS PAGE: 1 ROW: 1 COL: 1
 TINS6204  
                                                                     120      MM-DD-YYYY 
120  TX COMMISSION ON AUDITS                                                        PAGE:  1
                                                     STATE COMPTROLLER'S OFFICE 
                                                 HELD WARRANT REPORT FOR ISSUING AGENCY  
  ------------------------------------------------------------------------------------------------------
   ISSUE   WARRANT         WARRANT     VOID      DOCUMENT PAYEE              PAYEE       HOLD    HOLD
    DATE   NUMBER          AMOUNT      DATE      NUMBER  NAME              TIN/MC      SRCE    RSN 
  ------------------------------------------------------------------------------------------------------
 MM-DD-YY XXXXXXX2          30.00   MM-DD-YY    9XXXXXX2    PAULA PAYEE  7XXXXXXXXX6000 100     300
 TOTAL WARRANTS HELD:       CT:           1    AMOUNT:         30.00
TINS6204
Report number.
120 TX COMMISSION ON AUDITS
Three-digit agency number and name.
HELD WARRANT REPORT FOR ISSUING AGENCY
Report title.
HOLD SRCE
Three-digit hold source agency.
HOLD RSN
Three-digit hold reason code.

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