TINS Warrant Hold Web-Based Training
Lesson 8: Warrants on Hold
Held Warrant Agency Reports
Daily reports of held warrants are generated for the hold source agency and the paying agency as follows:
- TINS6206 Held Warrant Report for Hold Source Agency
- TINS6204 Held Warrant Report for Issuing Agency
TINS6206 Held Warrant Report for Hold Source Agency
The hold source agency should download and monitor this report on a daily basis. The report should be used to:
- Determine the date a warrant will be ready for offset.
- Determine if any of its held warrants should be released before they are offset.
- Assist its debtors in searching their held warrants and warrant amounts as this information is not available to the hold source agency on PYWTHD.
Example: TINS6206 Held Warrant Report for Hold Source
TINS6206 XXX MM-DD-YYYY
XXX HOLD SOURCE AGENCY NAME PAGE: 1
TEXAS COMPTROLLER OF PUBLIC ACCOUNTS
HELD WARRANT REPORT FOR HOLD SOURCE AGENCY
--------------------------------------------------------------------------------------------------------
BK PAYEE PAYEE ISSUE ISSUE WARRANT WARRANT HOLD LIABILITY
IND TIN NAME AGY DATE NUMBER AMOUNT RSN AMOUNT
--------------------------------------------------------------------------------------------------------
C 1XXXXXXXXX6 PAYEE NAME 1 XXX MM-DD-YY XXXXXXXX1 XXX,XXX.XX XXX XX,XXX.XX
XXX XXX.XX
WARRANT CT: 1 WARRANT AMOUNT TOTAL XXX,XXX.XX LIABILITY TOTAL: XX,XXX.XX
7XXXXXXXXX5 PAYEE NAME 2 XXX MM-DD-YY XXXXXXXX1 XXX.XX XXX X,XXX.XX
XXX MM-DD-YY XXXXXXXX2 XX.XX XXX
XXX MM-DD-YY XXXXXXXX3 XXX.XX XXX
WARRANT CT: 3 WARRANT AMOUNT TOTAL XXX.XX LIABILITY TOTAL: X,XXX.XX
AGENCY TOTAL WARRANT CT: 4 WARRANT AMOUNT TOTAL XXX,XXX.XX LIABILITY TOTAL: XX,XXX.XX
Field Descriptions
REPORT NUMBER- Displays the report number TINS6206.
AGENCY NUMBER- Displays the three-digit number of the paying agency.
DATE- Displays the date the report was generated.
AGENCY NUMBER/AGENCY NAME- Displays the three-digit agency number and name of the paying agency.
PAGE- Displays the page number.
REPORT TITLE- Displays the report title.
BK INC- Displays a one-character bankruptcy indicator based on the Comptroller system where the bankruptcy record was set up as follows:
- C = TINS
- T = ITS, the Comptroller’s Integrated Tax System
- B = Both TINS and ITS
PAYEE TIN- Displays the payee’s 11-digit TIN.
ISSUE AGY- Displays the paying agency’s three-digit agency number.
ISSUE DATE- Displays the date the warrant was issued in MM-DD-YY format.
WARRANT NUMBER- Displays the nine-digit warrant number on hold.
WARRANT AMOUNT- Displays the amount of the held warrant.
HOLD REASON- Displays the three-digit hold reason for the held warrant. If the payee is on hold for more than one hold reason, a separate row displays for each hold reason.
LIABILITY AMOUNT- Displays the payee’s liability amount for each hold reason. If the payee is on hold for more than one hold reason, the liability amount displays for each hold reason.
WARRANT CT- Displays the total number of warrants on hold for the payee.
WARRANT AMOUNT TOTAL- Displays the total amount of held warrants for the payee.
LIABILITY TOTAL- Displays the total liability amount for the payee.
AGENCY TOTAL-
WARRANT CT
Displays the total count of held warrants listed on the report.WARRANT AMOUNT TOTAL
Displays the total amount of held warrants listed on the report.LIABILITY TOTAL
Displays the total liability amount for all payees listed on the report.
TINS6204 Held Warrant Report for Issuing Agency
The paying agency should download and monitor this report on a daily basis. The report should be used to:
- Research the details of warrants on hold.
- Determine the date a warrant will be ready for offset.
- Determine if any of the held warrants should be released before they are offset. If the warrant was issued with federal funds, the agency must request it be released before it is offset.
- Assist its payees in searching for:
- Their held warrants and warrant amounts.
- The agency that placed the payee on hold.
- The hold reason code.
Example: TINS6206 Held Warrant Report for Hold Source
TINS6204 XXX MM-DD-YYYY
XXX PAYING AGENCY NAME PAGE: 1
STATE COMPTROLLER’S OFFICE
HELD WARRANT REPORT FOR ISSUING AGENCY
---------------------------------------------------------------------------------------------------------
ISSUE WARRANT WARRANT VOID DOCUMENT PAYEE PAYEE HOLD HOLD
DATE NUMBER AMOUNT DATE NUMBER NAME TIN/MC SRCE RSN
---------------------------------------------------------------------------------------------------------
MM-DD-YY XXXXXXXX1 XXX.XX MM-DD-YY XXXXXXXX PAYEE NAME 1 1XXXXXXXXX6000 XXX XXX
XXX XXX
MM-DD-YY XXXXXXXX2 XXX.XX MM-DD-YY XXXXXXXX PAYEE NAME 1 1XXXXXXXXX6000 XXX XXX
XXX XXX
TOTAL WARRANTS HELD: CT: 2 AMOUNT: XXX.XX
Field Descriptions
REPORT NUMBER- Displays the report number TINS6204.
AGENCY NUMBER- Displays the three-digit number of the paying agency.
DATE- Displays the date the report was generated.
AGENCY NUMBER/AGENCY NAME- Displays the three-digit agency number and name of the paying agency.
PAGE- Displays the page number.
REPORT TITLE- Displays the report title.
ISSUE DATE- Displays the issue date of the held warrant.
WARRANT NUMBER- Displays the nine-digit warrant number.
WARRANT AMOUNT- Displays the amount of the warrant.
VOID DATE- Displays the void date of the warrant.
DOCUMENT NUMBER- Displays the eight-digit document number assigned by the paying agency.
PAYEE NAME- Displays the name of the payee.
PAYEE TIN/MC- Displays the 11-digit TIN and three-digit mail code that were used to issue the warrant.
HOLD SRCE- Displays the three-digit agency number of the hold source agency.
HOLD RSN- Displays the three-digit hold reason code. If the warrant is on hold for multiple hold reasons, a row displays for each hold source agency and hold reason combination.
TOTAL WARRANTS HELD-
CT
Displays the total number of held warrants listed on the report.AMOUNT
Displays the total amount of held warrants listed on the report.
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