State Property Accounting System (SPA)

State agencies (and institutions of higher education reporting to SPA) must annually reconcile SPA ending balances with their annual financial reports (AFRs).

Deadlines for certification in the Capital Asset Note Submission System (CANSS) web application are:

• Sept. 28 – GR consolidated agencies.
• Oct. 20 – Full reporting agencies.
• Nov. 1 – Consolidated university systems (applies only to institutions of higher education reporting to SPA).

See Instructions for the CANSS Web Application for more information.

Contact your SPA analyst for SPA questions or SPA/CANSS variances.

Enter property transfers in SPA by Sept. 20 so GR consolidated agencies can complete their fiscal year-end reconciliations.

Universities that do not report to SPA must follow the AFR reporting requirements for:

• Note 2 Preparation.
• Sale, Disposal, or Interagency Transfer of Capital Assets by External Agencies.

See Transferring Property in the SPA Process User’s Guide for complete instructions.