State Property Accounting System (SPA)

State agencies and institutions of higher education reporting to SPA must reconcile SPA ending balances with their annual financial reports (AFRs) each year. The deadlines for submitting fiscal balances in SPA and certifying Note 2 in the Capital Asset Note Submission System (CANSS) are:

SPA Balances Entry (via the SPA system)

• Sept. 20 — GR-consolidated agencies.
• Oct. 20 — Full-reporting agencies and institutions of higher education reporting to SPA.

CANSS Certification (via the web application)

• Oct. 1 — GR-consolidated agencies.
• Oct. 20 — Full-reporting agencies, independent universities, and component units.
• Nov. 1 — Consolidated university systems.

See SPA Fiscal Year-End Close Process (FPP N.008) for more information.

State agencies must conduct an annual physical inventory of property by Aug. 31.

Agencies must then submit the Certification of Physical Inventory Conducted by Agency form (73-283) to the Comptroller's office by Sept. 20.

See Certification of Physical Inventory in the SPA Process User’s Guide for details.