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HRIS Reporting Requirements – Higher Education –
Appendix D – Payment Transaction Types

Lump-Sum Payment

Pay-Trans-Type: LS

Definition
a Lump-sum payment of accumulated annual leave at employee termination.
b Lump-sum payment for one-half of accumulated sick leave or for 336 hours, whichever is less, at death of employee.
Submitted a and b

(+) Payment – 83 Record
(+) Entitlement – 85 Record
(+) Deduction – 87 Record
Fields a
PAY-TRANS-TYPE LS
FISCAL-YEAR The fiscal year the lump sum is reported.
PAY-PERIOD-EFF-DT Effective date of the payroll the payment is included in.
HRS-TYPE AL
ACTUAL-HRS Number of annual leave hours paid.
PAY-AMT Lump-sum amount.
b
PAY-TRANS-TYPE LS
FISCAL-YEAR The fiscal year the lump sum is reported in.
PAY-PERIOD-EFF-DT Effective date
HRS-TYPE SL
ACTUAL-HRS Number of sick leave hours paid.
PAY-AMT Lump-sum amount.
Example
LS Payment 800.00
LS Entitlement 1000.00
LS Deduction 200.00

Note: A lump-sum payment for vacation time accrued cannot be paid to a state employee or former employee who resigns, is dismissed or has otherwise separated from state employment unless the individual’s employment with the state had been continuous for six months.