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HRIS Reporting Requirements – Higher Education –
Appendix D – Payment Transaction Types

Correcting Entry

Pay-Trans-Type: CE

Definition Correction of a clerical error on the Payment Information and Payment Deduction Information records. The CE record will be valid only if the payment record is posted to the permanent tables.
Submitted (+) Payment – 83 Record
(+) Deduction – 87 Record
Fields
PAY-TRANS-TYPE CE
PAY-PERIOD-EFF-DT Effective date of the original payment being adjusted.
PAY-NO Pay number of the original payment being corrected.
VOUCHER-NO-ORIG Voucher number of the original payment being corrected.
TRANS-TYPE-ORIG Pay transaction type of the original payment being corrected.
Example Due to a clerical error, the fund number reported to HRIS does not match the actual fund number from which the payroll was paid. Only a Payment Information record must be submitted with a PAY-TRANS-TYPE value of CE and all key mandatory and mandatory fields completed, in addition to the correct value in the FUND NUMBER field.

Note: If a correction exists to the Payment Deduction Information Record, both the Payment Information and Payment Deduction Information records must be submitted with all key mandatory and mandatory fields completed, in addition to the correction.