Reporting Requirements for Annual Financial Reports of State Agencies and Universities

References

Deadlines

In compliance with Texas Government Code, Section 2101.011, annual submission of agencies’ Annual Financial Report (AFR) to the Comptroller’s office is required by:

• Oct. 1 — for GR consolidated agencies (GCAs) submitting their unaudited AFR. This is a Comptroller’s office requirement.
• Nov. 1 — for full reporting agencies (FRAs) submitting their unaudited AFR.
• Nov. 20 — for institutions of higher education submitting their unaudited AFR.
• Dec. 15 — for full reporting agencies (including institutions of higher education) submitting their audited AFR.

Agency Audits

See the List of Agencies with Independent Audits Required by Statute.

If an agency or an institution of higher education chooses to undergo a financial statement audit for its AFR that is not required by statute, it must submit its intention to do so with a signed letter on agency letterhead from the agency executive director or head of the university system. See Agency Audit Letter of Intent on the Templates & Sample Exhibits page.

The letter must state the agency’s intention of undergoing the audit and the name of the CPA firm that will be conducting the audit. This required documentation is due to the Comptroller’s office each fiscal year no later than close of business on Sept. 15. Email the agency's letter of intent to frs@cpa.texas.gov.

Agencies must consult with the State Auditor’s office when procuring audit services. See the State Auditor’s Audit Delegation Request.

Failure to complete the intended audit will result in an out-of-compliance audit finding for the agency during the Annual Consolidated Financial Report (ACFR) consolidation process. Such requests in the future will not be granted and the agency will be required to become an audited agency required by statute to be exempt from the Nov. 1 deadline (Nov. 20 deadline for institutions of higher education).

Penalties

Texas Government Code, Section 2101.0376, authorizes the Comptroller to impose an administrative penalty against an agency whose failure to meet the deadline results in the Comptroller’s office publishing an incomplete or late ACFR. In addition, any agency that fails to comply with the reporting requirements may be included in the State Auditor’s Statewide Management Letter in the current year’s ACFR.

Texas Government Code, Section 2101.0377 states that if an agency or institution of higher education has recurring accounting irregularities, the Comptroller shall report agency or institution to the State Auditor for appropriate action, including a comprehensive financial audit.

General Appropriations Act, Article IX, Section 7.02 states:

• None of the monies appropriated by this Act may be expended by an agency or institution after the applicable deadline for filing an annual financial report as provided by Government Code, Section 2101.011 unless an annual financial report has been filed by the executive head of the agency or institution appropriated funds by this Act.
• The Comptroller shall withhold any appropriations for expense reimbursements for the heads of agencies or any employees of such agencies until delinquent reports have been filed with the Comptroller.

• Open All
• Close All

Or click on the headings below to open a topic individually.

All GR Consolidated Agency Deadlines [+]

All Unaudited Full Reporting Agency Deadlines [+]

All Unaudited Institutions of Higher Education Deadlines [+]

All Audited Agencies (Including Institutions of Higher Education) Deadlines [+]