Reporting Requirements for Annual Financial Reports of State Agencies and Universities
References
Deadlines
In compliance with Texas Government Code, Section 2101.011, and the requirements set forth in HB 4510, annual submission of agencies’ Annual Financial Report (AFR) to the Comptroller’s office is required by:
- Nov. 1 — for agencies submitting their unaudited AFR.
- Nov. 20 — for institutions of higher education submitting their unaudited AFR.
- Dec. 15 — for full reporting agencies (including institutions of higher education) submitting their audited AFR.
The Comptroller’s office requires GR consolidated agencies to submit their unaudited AFR by Oct. 1.
See the List of Agencies with Independent Audits Required by Statute.
If an agency or an institution of higher education chooses to undergo a non-statutorily-required financial statement audit for its AFR, it must submit its intention to do so with a signed letter on agency letterhead from the agency executive director or head of the university system. See Agency Audit Letter of Intent on the Templates & Sample Exhibits page. The letter must state the agency’s intention of undergoing the audit and the name of the CPA firm that will be conducting the audit. This required documentation is due to the Comptroller’s office each fiscal year no later than close of business on Sept. 15. Email the agency's letter of intent to frs@cpa.texas.gov.
Agencies must consult with the State Auditor’s office when procuring audit services. See the State Auditor’s Audit Delegation Request.
Failure to complete the intended audit will result in an out-of-compliance audit finding for the agency during the ACFR consolidation process. Such requests in the future will not be granted and the agency will be required to become a statutorily-required audited agency in order to be exempt from the Nov. 1 deadline (Nov. 20 deadline for institutions of higher education).
Texas Government Code, Section 2101.0376, authorizes the Comptroller to impose an administrative penalty against any agency whose failure to meet the deadline results in the Comptroller’s office publishing an incomplete or late ACFR. In addition, any agency that fails to comply with the reporting requirements may be included in the State Auditor’s Statewide Management Letter.
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All GR Consolidated Agency Deadlines [+]
| Submission Requirement | Web Link | All GR Consolidated Agencies |
|---|---|---|
| Federal schedule initial pass-through acknowledgement, if applicable (via the web application) | SEFA | 07/01 |
| GASB 14/39 – Component Unit Questionnaire | GASB 14/39/80/90 – Component Unit Questionnaire | 08/15 |
| GASB 47 – Termination Benefits Questionnaire | GASB 47 – Termination Benefits Questionnaire | 08/15 |
| GASB 49 – Pollution Remediation Obligations Questionnaire | GASB 49 – Pollution Remediation Obligations Questionnaire | 08/15 |
| GASB 69 – Government Combinations and Disposals of Government Operations Questionnaire | GASB 69 – Government Combinations and Disposals of Government Operations | 08/15 |
| GASB 70/99 – Financial Guarantees Questionnaire | GASB 70/99 – Financial Guarantees | 08/15 |
| GASB 94 – Public-Public or Public-Private Partnership Arrangements (PPP) and Availability Payment Arrangements (APA) Questionnaire | GASB 94 | 08/15 |
| GASB 31/72 – Fair value of investments entered in USAS (used for the Cash Report) | Note 3, USAS Transaction Entries | 09/14 |
| Interfund activities entered in USAS | Interfund Activity Confirmation Form | 09/26 |
| State Pass-Through Reporting certification (via the web application) | SPTR | 09/28 |
| Binding encumbrance and payables information entered in USAS (APS 018) | Binding Encumbrances | 09/30 |
| Annual Financial Report Submission | N/A | 10/01 |
| Bond Reporting System certification (via the web application) | BRS | 10/01 |
| Component Unit & Related Organizations (via the web application) | CURO | 10/01 |
| Deposit and Investment Note Submission System certification (via the web application) | DINSS | 10/01 |
| Other Notes and Disclosures (via the web application) | ONDSS | 10/01 |
| Lease Note Submission System certification (via the web application) | LNSS | 10/01 |
| Long-Term Liability Note certification (via the web application) | LTLN | 10/01 via Financial Reporting section |
| Restatement Note Submission System (via the web application) | RNSS | 10/01 |
| Capital Asset Note Submission System certification (via the web application) | CANSS | 10/01 via Financial Reporting section |
| General Revenue Reconciliation certification (via the web application) | GR Reconciliation | 10/01 via Financial Reporting section |
| Global Certification – Disclosure, USAS and interagency activity certification (via the web application) | ANRC | 10/15 |
| Post-period Subsequent Events (via the web application) | ONDSS | 01/14 |
All Unaudited Full Reporting Agency Deadlines [+]
| Submission Requirement | Web Link | All Unaudited Full Reporting Agencies |
|---|---|---|
| Federal schedule initial pass-through acknowledgement, if applicable (via the web application) | SEFA | 07/01 |
| GASB 14/39 – Component Unit Questionnaire | GASB 14/39/61/80 – Component Unit Questionnaire | 08/15 |
| GASB 47 – Termination Benefits Questionnaire | GASB 47 – Termination Benefits Questionnaire | 08/15 |
| GASB 49 – Pollution Remediation Obligations Questionnaire | GASB 49 – Pollution Remediation Obligations Questionnaire | 08/15 |
| GASB 69 – Government Combinations and Disposals of Government Operations Questionnaire | GASB 69 – Government Combinations and Disposals of Government Operations | 08/15 |
| GASB 70/99 – Financial Guarantees Questionnaire | GASB 70/99 – Financial Guarantees | 08/15 |
| GASB 94 – Public-Public or Public-Private Partnership Arrangements (PPP) and Availability Payment Arrangements (APA) Questionnaire | GASB 94 | 08/15 |
| GASB 31/72 – Fair value of investments entered in USAS (used for the Cash Report) | Note 3, USAS Transaction Entries | 09/14 |
| Interfund activities entered in USAS | Interfund Activity Confirmation Form | 09/26 |
| Federal Schedule Pass-Through certification (via the web application) | SEFA | 09/28 |
| State Pass-Through Reporting certification (via the web application) | SPTR | 09/28 |
| Capital Asset Note Submission System certification (via the web application) | CANSS | 10/20 |
| Binding encumbrance and payables information entered in USAS | Binding Encumbrances | 10/30 |
| Capital Asset Note Submission System certification – consolidated university systems (via the web application) | CANSS | 11/01 |
| General Revenue Reconciliation certification (via the web application) | GR Reconciliation | 11/01 via Financial Reporting section |
| Federal Schedule final certification (via the web application) | SEFA | 11/01 |
| Statement of Cash Flows certification (via the web application) | SOCF | 11/01 |
| Annual financial report submission | N/A | 11/01 |
| Bond Reporting System certification (via the web application) | BRS | 11/01 |
| Component Unit & Related Organizations (via the web application) | CURO | 11/01 |
| Deposit and Investment Note Submission System certification (via the web application) | DINSS | 11/01 |
| Other Notes and Disclosures (via the web application) | ONDSS | 11/01 |
| Lease Note Submission System certification (via the web application) | LNSS | 11/01 |
| Long-Term Liability Note certification (via the web application) | LTLN | 11/01 |
| Restatement Note Submission System (via the web application) | RNSS | 11/01 |
| Global Certification – Disclosure, USAS and interagency activity certification (via web the application) | ANRC | 11/01 |
| Post-period Subsequent Events (via the web application) | ONDSS | 01/14 |
All Unaudited Institutions of Higher Education Deadlines [+]
| Submission Requirement | Web Link | All Unaudited Institutions of Higher Education |
|---|---|---|
| Federal schedule initial pass-through acknowledgement, if applicable (via the web application) | SEFA | 07/01 |
| GASB 14/39 – Component Unit Questionnaire | GASB 14/39/61/80 – Component Unit Questionnaire | 08/15 |
| GASB 47 – Termination Benefits Questionnaire | GASB 47 – Termination Benefits Questionnaire | 08/15 |
| GASB 49 – Pollution Remediation Obligations Questionnaire | GASB 49 – Pollution Remediation Obligations Questionnaire | 08/15 |
| GASB 69 – Government Combinations and Disposals of Government Operations Questionnaire | GASB 69 – Government Combinations and Disposals of Government Operations | 08/15 |
| GASB 70/99 – Financial Guarantees Questionnaire | GASB 70/99 – Financial Guarantees | 08/15 |
| GASB 94 – Public-Public or Public-Private Partnership Arrangements (PPP) and Availability Payment Arrangements (APA) Questionnaire | GASB 94 | 08/15 |
| GASB 31/72 – Fair value of investments entered in USAS (used for the Cash Report) | Note 3, USAS Transaction Entries | 09/14 |
| Interfund activities entered in USAS | Interfund Activity Confirmation Form | 09/26 |
| Federal Schedule Pass-Through certification (via the web application) | SEFA | 09/28 |
| State Pass-Through Reporting certification (via the web application) | SPTR | 09/28 |
| Capital Asset Note Submission System certification (via the web application) | CANSS | 10/20 |
| Binding encumbrance and payables information entered in USAS | Binding Encumbrances | 10/30 |
| Capital Asset Note Submission System certification – consolidated university systems (via the web application) | CANSS | 11/01 |
| General Revenue Reconciliation certification (via the web application) | GR Reconciliation | 11/01 via Financial Reporting section |
| Federal Schedule final certification (via the web application) | SEFA | 11/01 |
| Statement of Cash Flows certification (via the web application) | SOCF | 11/20 |
| Higher Education Unaudited Annual Financial Report submission | N/A | 11/20 |
| Bond Reporting System certification (via the web application) | BRS | 11/20 |
| Component Unit & Related Organizations (via the web application) | CURO | 11/20 |
| Deposit and Investment Note Submission System certification (via the web application) | DINSS | 11/20 |
| Other Notes and Disclosures (via the web application) | ONDSS | 11/20 |
| Lease Note Submission System certification (via the web application) | LNSS | 11/20 |
| Long-Term Liability Note certification (via the web application) | LTLN | 11/20 |
| Restatement Note Submission System (via the web application) | RNSS | 11/20 |
| Global Certification – Disclosure, USAS and interagency activity certification (via web the application) | ANRC | 11/20 |
| Post-period Subsequent Events (via the web application) | ONDSS | 01/14 |
All Audited Agencies (Including Institutions of Higher Education) Deadlines [+]
| Submission Requirement | Web Link | All Audited Agencies |
|---|---|---|
| Federal schedule initial pass-through acknowledgement, if applicable (via the web application) | SEFA | 07/01 |
| GASB 14/39 – Component Unit Questionnaire | GASB 14/39/61/80 – Component Unit Questionnaire | 08/15 |
| GASB 47 – Termination Benefits Questionnaire | GASB 47 – Termination Benefits Questionnaire | 08/15 |
| GASB 49 – Pollution Remediation Obligations Questionnaire | GASB 49 – Pollution Remediation Obligations Questionnaire | 08/15 |
| GASB 69 – Government Combinations and Disposals of Government Operations Questionnaire | GASB 69 – Government Combinations and Disposals of Government Operations | 08/15 |
| GASB 70/99 – Financial Guarantees Questionnaire | GASB 70/99 – Financial Guarantees | 08/15 |
| GASB 94 – Public-Public or Public-Private Partnership Arrangements (PPP) and Availability Payment Arrangements (APA) Questionnaire | GASB 94 | 08/15 |
| GASB 31/72 – Fair value of investments entered in USAS (used for the Cash Report) | Note 3, USAS Transaction Entries | 09/14 |
| Interfund activities entered in USAS | Interfund Activity Confirmation Form | 09/26 |
| Federal Schedule Pass-Through certification (via the web application) | SEFA | 09/28 |
| State Pass-Through Reporting certification (via the web application) | SPTR | 09/28 |
| Binding encumbrance and payables information entered in USAS | Binding Encumbrances | 10/30 |
| Capital Asset Note Submission System certification – consolidated university systems (via the web application) | CANSS | 11/01 |
| General Revenue Reconciliation certification (via the web application) | GR Reconciliation | 11/01 via Financial Reporting section |
| Federal Schedule final certification (via the web application) | SEFA | 11/01 |
| Statement of Cash Flows certification (via the web application) | SOCF | 12/01 |
| Bond Reporting System certification (via the web application) | BRS | 12/01 |
| Component Unit & Related Organizations (via the web application) | CURO | 12/01 |
| Deposit and Investment Note Submission System certification (via the web application) | DINSS | 12/01 |
| Other Notes and Disclosures (via the web application) | ONDSS | 12/01 |
| Lease Note Submission System certification (via the web application) | LNSS | 12/01 |
| Long-Term Liability Note certification (via the web application) | LTLN | 12/01 |
| Restatement Note Submission System (via the web application) | RNSS | 12/01 |
| Global Certification – Disclosure, USAS and interagency activity certification (via web the application) | ANRC | 12/01 |
| Audited Annual Financial Report | N/A | 12/15 |
| Post-period Subsequent Events (via the web application) | ONDSS | 01/14 |