Table of Contents
Capital Assets
- Overview of Purchasing & Reporting of Capital Assets
- Capital Asset Accounting
- Capitalization Thresholds
- Capital Asset Donations
- Leased Property
- Sale, Disposal or Interagency Transfer of Capital Assets
- Non-Monetary Transactions
- Assets Held in Trust
- Controlled Assets
- Capital Asset Categories
- Impairment of Capital Assets and Insurance Recoveries
- Depreciation
- Amortization
- Impact of Threshold on Indirect Cost Plans
General Accounting
- Governmental Reporting Overview
- The Financial Reporting Entity
- Fund Financial Statements
- Modified to Full Accrual Adjustments
- Government-wide Financial Statements
- Fund Balance/Net Position
- Statement of Cash Flows
- Receivables
- Recognition of Accounts Receivable and Revenue
- Disaggregation of Receivable Balances
- Disposition of Uncollectable Accounts
- Accounting for Receivables Deemed Uncollectable
- Write-off of Revenue Receivables
- Write-off of Nonrevenue Receivables
- Write-off of Proprietary Fund Receivables
- Reporting of Medicare Part D Payments from the Federal Government
- Sales and Pledges of Receivables, Future Revenues and Collateralized Borrowings
- Payables/Accrued Expenditures
- Inventories
- Prepaid Items
- Leases
- Loan Programs
- Sale of Real Estate
- Specialized Accounting
- Research and Development Arrangements
- Broadcasters
- Troubled Debt Restructuring
- Service Concession Arrangements
- Government Combinations & Disposals of Government Operations
- Non-Exchange Financial Guarantees
- Non-Exchange Transactions
- Exchange Transactions
- Fair Value Measurement and Application
- External Investment Pools
- Tax Abatements
- Irrevocable Split-Interest Agreements
- Certain Debt Extinguishment Issues
Interfund Activity
- Reporting Interfund Activity
- SECO Federal Revolving Loans
- Financial Statement and Note Presentation
- Interfund Activity Confirmation Form
- AGL on Interfund Activity
- T-Code Chart for ITVs and RTIs
- RTI Tables
- RTI Table 1:
Accrued Pass-Through within the State Treasury with Liquidation - RTI Table 2:
Accrued Pass-Through Refund within the State Treasury with Liquidation - RTI Table 3:
Accrued Pass-Through Increase with Reversal - RTI Table 4:
Accrued Pass-Through Decrease with Reversal - RTI Table 5:
Accrued Transfer with Liquidation - RTI Table 6:
Accrued Transfer with Reversal - RTI Table 7:
Unemployment Reimbursements (Reduction of Expenditure) - RTI Table 8:
Unemployment Reimbursements (Recognition of Revenue) - RTI Table 9:
Accrued Interagency Revenue Transfer with Liquidation - RTI Table 10:
Accrued Interagency Revenue Transfer between FT05, FT09 or FT15 with Liquidation - RTI Table 11:
Accrued Pass-Through to Funds Held Outside the State Treasury with Liquidation - RTI Table 12:
Interagency Payment for Goods or Services - RTI Table 13:
Interagency Refund for Goods or Services Payment
- RTI Table 1:
- Transfers
- Balance Sheet for Interfund Activity
Notes & Samples
1 - 9 | 10 - 18 | 19 - 32
- Instructions for the ONDSS Web Application
- Note 1 – Summary of Significant Accounting Policies
- Note 2 – Capital Assets
- Note 3 – Deposits, Investments and Repurchase Agreements
- Note 4 – Short-Term Debt
- Note 5 – Long-Term Liabilities
- USAS Transaction Entries
- Reporting Long-Term Liabilities
- Notes and Loans Payable
- Claims & Judgments
- Employee Compensable Leave
- Compensable Leave Liability Methodology
- Bonds Payable
- Capital Leases
- Liabilities Payable from Restricted Assets
- Pollution Remediation Obligations
- Certain Asset Retirement Obligations
- Direct Borrowings and Direct Placements
- Pledged Future Revenues
- Instructions for the LTLN Web Application
- Sample
- Note 6 – Bonded Indebtedness
- Bonds Payable Disclosures
- Accounting for Early Extinguishments and Advance Refunding
- Demand Bonds
- Build America Bonds
- Derivatives
- Bond Payable Entries
- Reporting of Issuance of Long-Term Debt
- Conduit Debt
- Pledged Future Revenues
- Schedule 2A – Miscellaneous Bond Information
- Schedule 2B – Changes in Bonded Indebtedness
- Schedule 2C – Debt Service Requirements
- Schedule 2D – Analysis of Funds Available for Debt Service
- Schedule 2E – Defeased Bonds Outstanding
- Schedule 2F – Early Extinguishment and Refunding
- Instructions for the BRS Web Application
- Samples
- Note 7 – Derivatives
- Note 8 – Leases
- Note 9 – Defined Benefit Pension Plans and Defined Contribution Plan
Notes & Samples
1 - 9 | 10 - 18 | 19 - 32
- Note 10 – Deferred Compensation (administering agencies only)
- Note 11 – Postemployment Benefits Other Than Pensions
- Note 12 – Interfund Activity and Transactions
- Note 13 – Continuance Subject To Review
- Note 14 – Adjustments to Fund Balances and Net Position
- Note 15 – Contingencies and Commitments
- Note 16 – Subsequent Events
- Note 17 – Risk Management
- Note 18 – Management’s Discussion and Analysis (MD&A)
Notes & Samples
1 - 9 | 10 - 18 | 19 - 32
- Note 19 – The Financial Reporting Entity
- Note 20 – Stewardship, Compliance and Accountability
- Note 22 – Donor Restricted Endowments
- Note 23 – Extraordinary and Special Items
- Note 24 – Disaggregation of Receivable and Payable Balances
- Note 25 – Termination Benefits
- Note 26 – Segment Information
- Note 27 – Service Concession Arrangements
- Note 28 – Deferred Outflows of Resources and Deferred Inflows of Resources
- Note 29 – Troubled Debt Restructuring
- Note 30 – Non-Exchange Financial Guarantees
- Note 31 – Tax Abatements
- Note 32 – Governmental Fund Balances
Pass-Through Activity
- Federal Pass-Throughs
- SEFA Timeline
- SEFA Required Data
- Data Elements
- DUNS and SAM Reporting
- EIN Reporting
- Special Conditions
- Accounting and Financial Reporting for Non-exchange Transaction (GASB 33) Issues Related to SEFA
- Nonmonetary Assistance
- Federal Surplus Property
- Food Benefits
- Pass-Through Grants
- Federal Assistance Expenditures
- Reporting of Byrd Program
- Reporting of LEAP/SLEAP Program
- Texas A&M Research Foundation
- Research & Development
- Federally Funded Loan Programs
- Federally Funded Student-Aid Grant Programs
- Miscellaneous Topics
- Reporting Entity
- Rebates
- Disproportionate Share Program
- Federal Funds to Pay for Debt Retirement
- Indirect Costs
- Unemployment Insurance (Agency 320 Only)
- Temporary Assistance for Needy Families (TANF)
- Unrestricted Federal Appropriations – Universities
- Earned Federal Funds vs. Federal Funds
- Unexpended vs. Expended Federal Funds
- Disallowed Prior Year Costs
- Contingent Liabilities
- Reporting of Medicare-Related Programs
- The American Recovery and Reinvestment Act (ARRA)
- COVID-19 and the CARES Act
- Notes to SEFA
- Note 1 – Nonmonetary Assistance
- Note 2 – Reconciliation
- Note 3 – Student Loans
- Note 4 – Depository Libraries for Government Publications
- Note 5 – Unemployment Insurance Funds (CFDA 17.225 only)
- Note 6 – Rebates from the Special Supplemental Nutrition Program for WIC
- Note 7 – Federal Deferred Revenue
- Note 8 – Disaster Grants – Public Assistance (Presidentially Declared Disasters) (CFDA 97.036)
- Note 9 – Economic Adjustment Assistance (CFDA 11.307)
- Note 10 – 10% de Minimis Indirect Cost Rate
- Instructions for the SEFA Web Application
- Step 1 – Log in Screen
- Step 2 – Gather SEFA Information
- Step 3 – Main Menu
- Step 4 – Add a New Record for This Agency
- Step 5 – Viewing/Editing/Deleting an Existing Record
- Step 6 – Format for Download
- Step 7 – Reconciliation
- Step 8 – Entering Notes to SEFA on the Web
- Step 9 – Initial Pass-Through Certification
- Step 10 – SEFA Agency Pass-through Reconciliation
- Step 11 – USAS Agency Pass-through Certification
- Step 12 – Pass-Through Certification
- Step 13 – Verification Reports
- Step 14 – Final Certification
- Batch Entry Instructions
- State Pass-Throughs
- State Grant Pass-Through Schedule
- Instructions for the SPTR Web Application
Universities
- Additional Requirements for GASB 34/35
- Organization of AFRs for University Systems, Component Universities & Independent Universities
- Consolidated Support Schedules
- Attachment of each Component’s Exhibits and Schedules in the System’s Consolidated Report
- Eliminating / Reclassification Entries
- Cash in State Treasury and Schedule 3
- Capital Asset Note Preparation
- Tuition and Scholarship Allowances
- Accounting and Reporting on Various Tuition Set-Aside Funds
- Required Matrix of Functional Operational Expenses
- Miscellaneous
- Financial Statements
- Samples
USAS
- Appropriation Information
- Self-Directed and Semi-Independent Agencies
- Required Year-End Review and/or Reconciliation of Financial Data and Balances in USAS
- USAS Entries
- Agency Security
- FA Control Field
- Transaction Effective Dates
- T-Code and COBJ Information
- Revenues
- Accounts Payable
- Local Fund Expenditures
- Binding Encumbrances
- Other Adjustments to Expenditures
- Restatements to Fund Balance/Net Position and System Clearing Adjustments
- How GL Accounts Close for Specific GAAP Fund Groups
- User Changes on the D23 Profile
- Allocation of Fund Balance or Net Position
- Ordering USAS Financial Reports
- DAFR8580 Balance Sheet – Governmental and Proprietary Fund Types (FFS)
- DAFR8581 Statement of Net Position – Balance Sheet Format (GWFS).
- DAFR8585 Statement of Net Position – Net Position Format
- DAFR8590 & DAFR8600 Operating Statement
- DAFR8605 Statement of Changes in Fiduciary Net Position
- DAFR8680 Detail Account Activity by Fund
- DAFR8690 Statement of Changes in Assets & Liabilities
- DAFR8910 Interfund/Interagency Activity
- DAFR8920 GL Fund Detail Trial Balance
- Sample Process for Reconciling USAS to Agency Financial Info