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Texas Payroll/Personnel Resource

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Employee Organization Membership Fees

Overview

State employees (defined as employees of a Texas state agency; the term includes elected or appointed officials, part-time employees, hourly employees, temporary employees, employees who are not covered by Texas Government Code, Chapter 654 [the Position Classification Act], and a combination of the preceding; the term excludes independent contractors and employees of independent contractors) and employees of institutions of higher education may authorize monthly deductions from their salary or wages (including base salary or wages, longevity pay or hazardous duty pay) to pay membership fees to eligible organizations. Participation is voluntary.

Note: A state employee with an existing authorization for a payroll deduction before the June 20, 2021, effective date of the amended 34 Texas Administrative Code Section 5.46 will not be required to submit a new authorization form. However, a state employee who authorizes a payroll deduction under this section on or after June 20, 2021, must submit a properly completed authorization form in accordance with the requirements below.

Authorization Form

Employees must complete a Comptroller-approved authorization form and submit it to their human resources or payroll office. In addition, employees are encouraged to submit a copy of the completed authorization form to the organization that will be receiving the membership fees. The authorization form remains in effect until another form or other written notification is submitted to the employee’s human resources or payroll office to change or cancel the deduction.

Deductions

Deductions for membership fees to employee organizations are taken after taxes have been calculated. The deduction may not be made if the employee’s pay is not sufficient to cover the employee organization deduction. For example, the deduction may not be made if a higher-priority deduction is present, such as child support or tax levy, and the employee’s pay is not sufficient to cover the employee organization deduction after the higher priority deductions are taken.

State agencies using a semimonthly payroll must take this deduction during the second half of the month.

Sources

Texas Government Code, Sections 403.0165 and 659.1031-110; 34 Texas Administrative Code Section 5.46.