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Texas Payroll/Personnel Resource

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Non-Salary Payments
Reimbursement of Meal Expenses During Non-Overnight Travel


At the discretion of the chief administrator, a state agency may reimburse an employee for a meal expense incurred on a day that the employee conducts state business outside of his or her designated headquarters for at least six consecutive hours.

Reimbursements for meal expenses incurred during non-overnight travel are considered income and must be included in an employee’s taxable wages and reported on his or her Form W-2.

Additional Resources

For more information about travel reimbursement policies, see Textravel.


General Appropriations Act, Article IX, Section 5.05; Texas Government Code, Section 660.113(b); Internal Revenue Code, Section 162(a)(2).