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Texas Payroll/Personnel Resource

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Overtime
Dual Employment; Documentation Requirements

When a Person Is Employed by More Than One State Agency or Institution of Higher Education

Overtime compensation accrues for each employment independently of every other employment except as discussed in this paragraph.

If the person is subject to FLSA overtime provisions in an employment, the employing agencies and institutions of higher education must ensure that the person is compensated for all combined time actually worked that exceeds 40 hours per week, in accordance with those provisions.

The agencies and institutions must cooperate to determine which agency or institution is responsible for ensuring compliance with this requirement.

Documentation Requirements

In addition to the normal payroll processing and documentation requirements, agencies must document the following information related to the particular overtime payment:

  • Monthly salary
  • Total salary
  • Number of hours to be paid
  • Any other entitlement to be included in the computation

Expenditure Code 7021

The applicable expenditure code for overtime payments is comptroller object 7021 – overtime pay. See Comptroller Object Codes — Expenditure in Texas Comptroller Manual of Accounts (FPP Q.009).

Sources

Texas Government Code, Sections 659.015, 659.017; Code of Federal Regulations, Title 29.