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Texas Payroll/Personnel Resource

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Warrant Cancellations and Direct Deposit Cancellations and Reversals

Background

State agencies that discover an error in a payment amount must cancel the erroneous payment and reissue the corrected payroll payment.

Warrant Cancellations

To cancel a warrant, agency payroll officers should follow the procedures for warrant cancellation for the appropriate statewide financial system (CAPPS, SPRS or USAS).

A warrant may not be cancelled until the agency has verified it is unpaid and should be cancelled only if the agency has the warrant in hand or has employee assurance the warrant is lost.

An agency can verify the status of a warrant through Treasury Operations’ Web Warrant Inquiry and Cancellation System (login required) (WWIC).

Direct Deposit Cancellations Before Direct Deposit Deadline

Erroneous direct deposit payments made before the published direct deposit deadline must be canceled in the appropriate statewide financial system (CAPPS, SPRS or USAS) then reissued. See Payroll Due Dates and Direct Deposit Schedules (FPP E.030).

To cancel a direct deposit payment before the direct deposit deadline, agency payroll officers should follow the procedures for the appropriate statewide financial system.

Direct Deposit Reversals After Direct Deposit Deadline

After the published direct deposit deadline, direct deposit transactions may only be reversed for specific reasons:

  • Incorrect payee
  • Incorrect payment amount
  • Duplicate payment
  • Incorrect payment date

To request the reversal of a direct deposit payment after the direct deposit deadline, agencies must submit the Direct Deposit Reversal Request form (74-191) to the Comptroller’s office.

After the agency requests reversal of the direct deposit payment and if funds are returned to the Comptroller’s office, funds are deposited into the agency’s Fund 9014 in USAS. Agencies must move the returned money to the original fund the erroneous payment was issued from. After the transfer has been completed, the agency may process a subsequent payroll payment to replace the erroneous payment.

See Direct Deposit Payments Made in Error and Payroll/Annuity Reversals on TexPayment Resource.

Source

34 Texas Administrative Code Section 5.13: Paying State Employees Through Electronic Funds Transfers.