Types of Payroll Documents
Supplemental and Reimbursement Payroll Documents

Supplemental Payroll Documents

Agencies submit batches for payroll payments that are referred to as supplemental payroll documents.

Generally, the batches contain adjustments to previously paid base salary such as:

• A mid-month salary action
• Late new hires
• Reissues following cancellations

Supplemental payroll documents may also include other types of pay such as:

• Overtime
• Partial per diem reimbursement
• Other payroll payments that an agency needs to submit

Agencies determine which types of payroll transactions are to be included with the supplemental payroll document and the timing of their processing.

Because supplemental payroll documents are not the primary or regular payroll document, there is no standard deadline date for them to process.

Reimbursement Payroll Documents

Institutions of higher education pay their payroll payments to their employees from funds held in local bank accounts.

After processing the payrolls from local funds, institutions of higher education process reimbursement payroll documents in the accounting system to receive the portion of payroll that can be paid from appropriated funds.

The reimbursement payroll documents report the amounts paid to each employee who reimbursement of local funds is being requested for. However, the payments are paid to the institution rather than to individual employees, as the reimbursement payroll document is only submitted to claim the authorized portion of salary costs from appropriated funds.