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Texas Payroll/Personnel Resource

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State of Texas Employment History Application
Status and Limitations of the Information and Prior State Employment Verification

Status and Limitations of the Information

The state employment record displayed in the employment history application represents the final or current information reported by each entity that employed the individual being searched.

Information on the employment history of state employees is based solely on data reported by Texas state agencies and institutions of higher education to the Comptroller’s HRIS, SPRS and USPS payroll and personnel systems.

The timeliness and accuracy of the information submitted by agencies and institutions is the result of each individual entity’s policies and practices. As employment records may be routinely updated, an “as of” date is provided to record the current status of the employment history.

Limitations of the employment history application’s data include:

  • Exclusion of older employment records that precede the use of the current Comptroller payroll and personnel systems.
  • Lack of salary data for institution of higher education employment.
  • Limited or no reporting for certain data elements and employee classes as allowed by state statute.

Note: The application returns blank fields for data elements that have not been reported to the Comptroller’s payroll and personnel systems.

The application does not present:

  • Promotions.
  • Job reclassifications.
  • Merit increases.
  • Other personnel actions.

Prior State Employment Verification

Due to potentially inaccurate or incomplete information provided by the application, agencies and institutions must still verify employment history with the previous employing agency or institution, or the successor of an abolished agency, to confirm prior state employment for state entitlements including longevity pay, hazardous duty pay and leave accruals.

The information in the application can be used to identify potential prior state employment that an applicant fails to report. However, state agencies and institutions of higher education must continue to review employment data provided by each applicant and document employment verification with any state agency and institution identified.

Important note: As discussed in Status and Limitations of the Information, not all prior state employment is available in the application.