Required Documentation
Personnel Action Form

The personnel action form that documents an action concerning a state employee must specify/contain:

• The action taken, e.g.:
  • Merit salary increase
  • Promotion
  • Demotion
  • Termination
  • Reclassification
  • Bonus
• The name and employee identification number of the employee.
• The effective date of the action taken.
• The effective date of the employee’s last merit salary increase.
• The effective date of the employee’s last promotion.
• The position type of the employee before and after the action — it must be one of the following:
  • Classified
  • Unclassified
  • Exempt
• For both before and after the action is taken and if the position the action is taken for is a classified or an exempt position:
  • The state classification job title of the employee.
  • The state classification job number of the employee.
  • The state classification salary of the employee.
• For both before and after the action is taken and if the position the action is taken for is an unclassified position:
  • The agency-defined job title of the employee.
  • The agency-defined job classification number of the employee.
  • The agency-defined job classification salary of the employee.
• The employee type for both before and after the action is taken, which must be:
  • Hourly, part time or full time.
    – and –
  • Temporary or regular.
• The salary of the employee both before and after the action is taken, which may be expressed as an annual, monthly or hourly rate.
• The number of hours the employee is normally scheduled to work each week, both before and after the action is taken.
• Whether the employee is subject to the overtime provisions of the Fair Labor Standards Act (FLSA), both before and after the action is taken.
• The original signature of an employee authorized by the employing state agency to approve personnel action forms for the agency and the date of the signature.

Documentation to Support Leave Without Pay

The supporting documentation for a state employee who takes leave without pay or whose salary is docked must specify:

• The employee’s name and employee identification number.
• The beginning and ending dates of the leave or the period the salary is docked.
• The work schedule of the employee including the days the employee is normally scheduled to work and the number of working hours on each of those days.
• If the employee is subject to the overtime provisions of the FLSA.
• The number of leave hours taken or the number of hours for which the salary is docked.

Source

Texas Government Code, Section 403.071.