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Texas Payroll/Personnel Resource

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Salary Adjustments for State Agency Employees
Changes for Line-Item Exempt/Unclassified and Classified Positions (Reason Codes 029, 030, 031 )

Salary, Classification Code and/or Work Hours Change for Line-Item Exempt or Unclassified Employees (Reason Code 029)

Line-item exempt salary amounts can only change as described in the preceding paragraph. However, an agency that has authority for unclassified titles can change:

  • The number of hours scheduled to be worked by either line-item exempt or unclassified employees.
  • The classification code for unclassified job titles.
  • The salaries of unclassified positions.

The changes must be supported by proper documentation, such as a personnel action form, and must be entered or reported to the appropriate Comptroller’s office system.

Status Change for an Employee Moving From a Line-Item Exempt/Unclassified Position to a Classified Position (Reason Code 030)

Occasionally, agencies may move employees from a line-item exempt or unclassified position to a classified position on Schedule A or B.

If a line-item exempt employee moves to a classified position on Schedule A or B, his or her new salary may not exceed the old salary before the change and must fall within the range of the new salary group.

A line-item exempt employee cannot be moved into a position with a salary group that has a higher minimum salary than the employee’s current salary. A line-item exempt employee who moves to a classified position will not be eligible for a merit increase or one-time merit payment until he or she has been in the classified position for at least six continuous months.

If an unclassified employee moves to a classified position on Schedule A or B, his or her new salary may not exceed the old salary before the change unless the old salary is below the minimum of the new group. If the old salary is lower than the minimum of the new group, the salary will equal the minimum of the new group.

Status Change for an Employee Moving From a Classified Position to a Line-Item Exempt/Unclassified Position (Reason Code 031)

Agencies also need to account for the reverse action — a classified employee moving to a line-item exempt or unclassified position.

The GAA provisions for line-item exempt not-to-exceed salaries will still apply in this case. If the employee was making more as a classified employee, the maximum they could receive would be the not-to-exceed rate. If they were making less before the change in status, their salary could increase, but could not exceed the rate listed in the GAA.

Sources

Texas Government Code, Sections 659.251-259, 2101.035 and 2101.037; General Appropriations Act, Article V, Rider 7 – Texas Department of Criminal Justice, Rider 21 – Texas Juvenile Justice Department, Article IX, Part 2, Article IX, Parts 3.01-3.04 and 3.07; Texas Administrative Code, Section 5.41.