Lesson 1: Federal Reporting Requirements – Background

System for Award Management (SAM)

The System for Award Management (SAM.gov) is an official website of the U.S Government where agencies may:

• Register to do business with the U.S. Government
• Obtain a Unique Entity Identifier (UEI)
• Monitor registration statusdhs
• Update and renew registration
• Search for assistance listings

An award site is the physical location where an agency administers a federal program. Agencies may administer federal funds at one or more award sites. Agencies must log in to SAM.gov to register each award site:

• Click Get Started and follow the website instructions to register a new site. (Note: A successful registration will assign a Unique Entity Identifier (UEI) to the award site.)
• Click Renew Entity to renew an existing site or reactivate an inactivate site. (Note: each award site must be renewed annually.)

Unique Entity Identifier (UEI)

UEI is a 12-character alpha-numeric identifier assigned by SAM. The UEI replaced the Data Universal Numbering System (DUNS) as the official identifier for doing business with the U.S. Government. After April 4, 2022, agencies do need to obtain a DUNS number from the third-party entity, Dun and Bradstreet (D&B).

Agencies must retain a list of all UEI for sites where federal awards were administered and reported in the current fiscal year SEFA. Report the UEI in the SEFA web application during SEFA final certification.

Next: Assistance Listing (AL)