TINS Direct Deposit Web-Based Training
Lesson 4: Changing Direct Deposit
Payee Direct Deposit Change (PDDCHG) Screen
PDDCHG is used to change a payee’s direct deposit information Follow the steps in Preparing for a Direct Deposit Change before processing the change request.
Accessing PDDCHG
TINS provides two methods of accessing PDDCHG: a recall screen and the change screen.
Method 1: TINS – Update Menu (PYMENU) screen.
- Enter PYMENU on line 1 on any TINS screen and select Enter.
- Enter F (PDDCHG) in the
ENTER OPTIONfield and select Enter to display the recall screen.
Example – PYMENU
PYMENU MM/DD/YY
TINS – UPDATE MENU
A – (PMSTUP) – PAYEE MASTER SETUP
B – (PCHGMS) – PAYEE MASTER CHANGE
C – (PMCTUP) – MAIL CODE SETUP
D – (PCHGMC) – MAIL CODE CHANGE
E – (PDDSUP) – DIRECT DEPOSIT SETUP
F – (PDDCHG) – DIRECT DEPOSIT CHANGE
G – (PDDCAN) – DIRECT DEPOSIT CANCEL
K – (PHDSUP) – PAYEE HOLD SETUP
L – (PHDCHG) – PAYEE HOLD CHANGE
M – (PHDREL) – PAYEE HOLD RELEASE
N – (BKRUPD) – TINS BANKRUPTCY FILE
ENTER OPTION: _
PF3-QUIT PF4-INQMEN
Method 2: Enter PDDCHG on line 1 on any TINS screen:
- Without the TIN and select Enter.
– or – - With the 11-digit TIN, enter:
- The system-assigned 7 TIN (PDDCHG.7XXXXXXXXX5) for an individual who is set up with an SSN or ITIN and select Enter.
- 1 + nine-digit EIN + check digit (PDDCHG.1XXXXXXXXX6) for a business entity and select Enter.
- The 11-digit Comptroller-assigned 3 TIN (PDDCHG.3XXXXXXXXX0) and select Enter.
Example – PDDCHG Recall Screen
PDDCHG. MM/DD/YY
PAYEE DIRECT DEPOSIT CHANGE
PAYEE NUMBER: ___________
MAIL CODE: ___
INPUT SOURCE: XXX
PF3=QUIT PF12=PYMENU
ENTER TIN, MAILCODE - PRESS ENTER
Steps – Recall Screen
- Enter the following fields:
PAYEE NUMBER: Enter the 11-digit TIN. If PDDCHG was accessed via Method 2 with the 11-digit TIN, the TIN is autopopulated.MAIL CODE: Enter the three-digit mail code.INPUT SOURCE: The field is protected and defaults to the user’s three-digit agency number. - Select Enter to display the change screen with the current direct deposit information.
Example – PDDCHG With Direct Deposit Information
PDDCHG. MM/DD/YY
PAYEE DIRECT DEPOSIT CHANGE
PAYEE NUMBER: 1XXXXXXXXX6
MAIL CODE: 000
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: 123456789_____________
BANK ACCOUNT TYPE: 22
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
PF3=QUIT PF12=PYMENU
ENTER CHANGES - PRESS ENTER
Steps – Change Screen
- Enter the new information in the appropriate fields:
BANK TRANSIT CODE: Enter the nine-digit routing number.BANK ACCOUNT NUMBER: Enter the account number.BANK ACCOUNT TYPE: Enter the account type:- 22 for checking account.
- 32 for savings account.
COMMENTS: Enter information that may be helpful for historical and/or audit purposes. Comments are not stored and cannot be accessed later. A screen print is needed if you want to maintain comments entered. - Select Enter to display the message ALL CORRECT? (Y/N):
- Verify the information entered against the authorization form.
- Enter Y if the information entered is correct and select Enter.
- If no error message is displayed, the message RECORD UPDATED is displayed at the bottom the screen with PF keys to navigate to other screens.
- If an error message is displayed, correct the entry, reenter Y and select Enter again.
- Enter N if the information entered is not correct and select Enter. All entry fields will be cleared and must be rekeyed, including the
PAYEE NUMBERon the recall screen. Repeat Steps 1-5.
- Enter Y if the information entered is correct and select Enter.
Example – PDDCHG Pending
In this example, the fields BANK ACCOUNT NUMBER and BANK ACCOUNT TYPE were changed.
PDDCHG. MM/DD/YY
PAYEE DIRECT DEPOSIT CHANGE
PAYEE NUMBER: 1XXXXXXXXX6
MAIL CODE: 000
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: 99912345_____________
BANK ACCOUNT TYPE: 32
COMMENTS: __________________________________________________________
__________________________________________________________
__________________________________________________________
ALL CORRECT? (Y/N) Y
PF12=PYMENU
Example – PDDCHG Processed
PDDCHG. MM/DD/YY
PAYEE DIRECT DEPOSIT CHANGE
PAYEE NUMBER: 1XXXXXXXXX6
MAIL CODE: XXX
INPUT SOURCE: XXX
BANK TRANSIT CODE: 3XXXXXXX1
BANK ACCOUNT NUMBER: 99912345____________
BANK ACCOUNT TYPE: 32
SIC CODE 9903 (Y/N): N
COMMENTS: _______________________________________________________________
_______________________________________________________________
_______________________________________________________________
PAYEE NUMBER: 1XXXXXXXXX6
ENTER PF-3 PF-6 PF-7 PF-8 PF-9 PF-12
PDDSUP END PYDIST PMTHIS PMCTUP PDDCHG PYMENU
RECORD UPDATED
Steps – Results or Verification
- Verify the updated fields using PYDIST:
- Select PF6-PYDIST from the processed screen.
– or – - Enter PYDIST on line 1, with or without the TIN/mail code and select Enter.
PYDIST also updates the following fields:
DD EFF DT: Displays the date of the direct deposit change.STA: Updates the status to P=prenote. When a direct deposit change is processed for any of the following or combination of fields, a new three-day prenote period begins. Payments made during this three-day prenote period will be issued as warrants. The fields are:TRANSIT CODEACCOUNT NUMTYPE
- Select PF6-PYDIST from the processed screen.
- Review the change transaction(s) on PMTHIS.
Screen Example – PMTHIS With Direct Deposit Changes
PMTHIS.1XXXXXXXXX6 MM/DD/YY TRANS TRANS MAIL INPUT OPERATOR DATE DESCRIPTION DLN CODE SOURCE ACID EXCEP -------- ----------------------- ----------- ---- ------ -------- ----- MM/DD/YY D/D BANK ACCT. TYPE CHG. EXTERNAL 000 XXX TINX123 MM/DD/YY D/D BANK ACCT. NO. CHANGE EXTERNAL 000 XXX TINX123 MM/DD/YY DIR DEP EFFECTIVE DATE SYSTEM GEN 000 SYS MM/DD/YY DIRECT DEPOSIT SETUP EXTERNAL 000 XXX TINX123 MM/DD/YY MAIL CODE SETUP EFT 000 XXX MM/DD/YY MASTER ACCOUNT SETUP EFT XXX END OF DISPLAY - PF3=QUIT, PF4=INQMEN
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