Standardized Payroll/Personnel Reporting System (SPRS)

The U.S. Postal Service has changed its rules about postmarking mail. Unless a customer requests a postmark at a Postal Service retail location, postmarks are no longer applied when mail is first received; they are stamped later during sorting and processing at regional distribution centers. As a result, mail could be postmarked several days after it is dropped off in a mailbox.

W-2 and 1099 forms must be postmarked by Feb. 2; 1095-C forms must be postmarked by March 2.

To ensure timeliness, agencies should:

• Pick up printed W-2s and 1095-Cs by the deadline in the calendar year-end checklist (CAPPS level 1 support staff can access the checklist via the CAPPS Service Desk).
• Request a postmark date at the post office when mailing tax forms.

Wednesday, Dec. 24 through Friday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed.

Monday, Dec. 29: Warrants from the Dec. 23, Dec. 24 and Dec. 26 cycles will be available from 9–11 a.m.

Thursday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed.

Friday, Jan. 2: The Comptroller’s office will be closed; however, warrants from the Dec. 31 cycle will be available from 9–11 a.m.

See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.