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USPS Process Guide –
Chapter 10: Special Pays –
Introduction

With a few exceptions (LWOP/dock pay or non-cash pays), a special pay is money that an employee receives in addition to regular (base), shift, or overtime pay. Some special pays are automatically paid with each regular payroll, while others are one-time, non-automatic payments.

Special pays for employees are maintained on H10SP with MTD and YTD totals, if applicable. The frequency displayed on this screen indicates whether the pay is “active” or “inactive.” However, longevity and hazardous duty will always remain “active.” All special pays for your agency must be set up on H0WCP before the system can process the transaction.

Some eligible special pays (such as BRP, longevity, etc.) are automatically set up when an employee is hired or assigned to a position. These continue to be paid with each regular payroll as long as the employee remains eligible. Other special pays (such as cost of living supplement, clothing allowance, housing, etc.) must be set up manually on H10SP in order to start regular payments. Still other special pays (per diem, bonuses, lump sums, etc.) must be set up on a batch before a payroll runs and are paid only once via batch transactions.

The various categories of special pays are listed below. The processes for setting up or changing these payments can be found in this chapter.

Pay Each Pay Period:
Automatically pay, (may require set up on H10SP)

No. Special Pay Trigger
05 Hazardous Duty HMPNH/HMPHR: HAZARDOUS DUTY INDICATOR and EFF DATE (COBJ 7020)
06 Longevity HN8U1 records and CURRENT HIRE DATE (COBJ 7022)
07 Corporal Pay HMPNH/HMPHR: Specific job class numbers (for DPS use only)
10 Imputed Income H0ZUC: Basic Life and Optional Life coverage greater than $50,000
75 Cost of Living For eligible employees assigned to the Washington D.C. area offices (COBJ 7031)
93 EMT Paramedic Pay For eligible DPS employees only (COBJ 7031)
96 Benefit Replacement Pay For eligible employees only. H0BUD: BRP LEVEL = Y or N (defaults to W on HMPNH for all new hires and must be changed if eligible) (COBJ 7050)

Pay Each Pay Period:
Manually set up on H10SP when eligible

  • Shift pay percentage (09) – (comptroller object code (COBJ) 7031)
  • Judges salary supplement (11) – agency 241 (salary COBJ)
  • RRC high cost housing supplement (23) (COBJ 7031)
  • Texas Military Department special pay (35) (COBJ 7031)
  • Clothing allowance (46) – (COBJ 7031)
  • Non-cash housing (48)
  • Housing (54) – (COBJ 7031)
  • Physician (58) – (salary COBJ)
  • Non-cash utility emolument (62)
  • Education pay (63) – (COBJ 7035)
  • Non-cash vehicle emolument (64)
  • Certification pay (65) – (COBJ 7035)
  • Continuing education pay (66) – (salary COBJ)
  • Bilingual pay (67) – (COBJ 7035)
  • Fire brigade (68) – (COBJ 7031)
  • Cost of living salary supplement (75) – (COBJ 7031)
  • Salary supplement (76) – (COBJ 7031)
  • DPS EMT Paramedic Pay (93) – (COBJ 7031)

One-Time:
Set up batch on HUEU1

  • Shift pay amount (09) – (COBJ 7031)
  • LWOP/dock pay (12) – (non-cash)
  • Board member compensatory per diem (14) – (COBJ 7025)
  • Tips (15) – (non-cash)
  • Wellness incentive (24) (COBJ 7031)
  • Non-overnight per diem, senate and house (27) – (COBJ 7103)
  • Constitutional per diem taxable, senate and house (28) – (COBJ 7134)
  • Constitutional per diem nontaxable, senate and house (29) – (COBJ 7134)
  • In-state partial per diem (30) – (COBJ 7107)
  • County supplemental pay (31) – (salary COBJ)
  • Out-of-state partial per diem (32) – (COBJ 7117)
  • Non-cash in-state (34) – recorded in USPS, tax purposes only
  • Non-cash out-of-state (36) – recorded in USPS, tax purposes only
  • Board member in-state per diem (37) – (COBJ 7110)
  • Board member out-of-state per diem (38) – (COBJ 7130)
  • Board member non-cash per diem in-state (39) – USPS, tax purposes only
  • Stipend (42) – (COBJ 7031) (agy 771, 772)
  • Board member non-cash per diem out-of-state (43) – USPS, tax purposes only
  • Career ladder (44) – (salary COBJ)
  • Travel – in state – mileage (49) – (COBJ 7102)
  • Travel – in state – incidental expenses (51) – (COBJ 7105)
  • Travel – in state – meals and lodging (53) – (COBJ 7106)
  • Medical trust (56) – (COBJ 7031)
  • Taxable education assistance (59) – (non-cash)
  • DPS hardship station pay (71) – (COBJ 7018)
  • Taxable moving expenses (73) – (non-cash)
  • Judicial insurance benefit (74) – (salary COBJ)
  • Nontaxable moving expenses (77)
  • Out-of-state pay (78) – (salary COBJ)
  • Worker’s comp pay (79) – (COBJ 7061)
  • Underwater bridge inspection pay (82) – (COBJ 7031)
  • State active duty salary (83) (agy 401) – (salary COBJ)
  • Employee Award (84) – (COBJ 7031)
  • Per diem in-state, chief administrators and judges (85) – (COBJ 7108)
  • Per diem out-of-state, chief administrators and judges (86) – (COBJ 7118)
  • Non-cash per diem in-state, chief administrators and judges (87)
  • Non-cash per diem out-of-state, chief administrators and judges (88)
  • State active duty allowance (89) (agy 401) – (salary COBJ)
  • Excess Benefits (TRS)(90) – (COBJ 7083)
  • Unclassified employee one-time merit bonus (92) – (COBJ 7017) (agy 781)

One-Time:
Set up batch on HUEUZ

Lump sum annual leave (20) – (COBJ 7023)
(only used for employees moving from accruing to non-accruing position)

One-Time:
Set up batch on HUXU1

  • Staff retention bonus (16) – COBJ 7047)
  • One time merit (17) – (COBJ 7017)
  • New Hire Bonus (21) – (COBJ 7047)
  • Productivity bonus (22) – (COBJ 7028)
  • Veteran’s Award (61) – (COBJ 7037)
  • Incentive bonus (72) – rider for Comptroller only – (salary COBJ)

One-Time:
Set up batch on HUZU1

  • Death sick (18) – (COBJ 7024)
  • Death vacation (19) – (COBJ 7024)
  • Lump sum annual leave (20) – (COBJ 7023)