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USPS Process Guide –
Chapter 10: Special Pays –
HUEUC – Constitutional Per Diem Payments

Screen: HUEUC
Prerequisites: The employee must meet eligibility requirements per the General Appropriations Act and the Comptroller’s Payroll Policies and Procedures Guide. The agency must be set up to pay constitutional per diem.
Key Fields: AGENCY, BATCH NUMBER, PAGE NUMBER

Note: Use this screen to establish payments for constitutional per diem. This screen has four assigned batch numbers, 9018, 9019, 9028, and 9029. Batches 9018 taxable and 9019 nontaxable are used to set up static information to clone to processing batches and cannot be released to process. Batches 9028 taxable and 9029 nontaxable are the processing batches.

Step Action
1 Access HUEUC.
2 Enter I in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
BATCH NUMBER (Key)
Enter a batch number corresponding to the special pay. This number is also entered in the BATCH NUMBER field on HRSUB to identify, balance, and release the batch.
9018 Static batch used to clone for special pay 28, taxable
9019 Static batch used to clone for special pay 29, nontaxable
9028 Processing batch used for special pay 28, taxable
9029 Processing batch used for special pay 29, nontaxable
PAGE NUMBER (Key)
Enter a number to identify each page of transactions. Each additional screen requires a new page number.
EMPLOYEE NUMBER (Required)
Enter the employee’s SSN with two leading zeroes. The last digit of the SSN falls into the TCD field.
TRN (Display)
9 (special pay) indicating the type of transaction being performed.
PAY NO (Required)
Enter the special pay number 28 or 29.
TAX (Optional)
Overrides the value entered in the TAX FLAGS field on H0WCP.
0 Withhold taxes as specified on H0WCP. If all values are 1, use the FIT tax tables for regular pay and the supplemental payment FIT rate for supplemental pay (Default).
1 Withhold taxes on a daily basis using the DATE FROM and DATE TO fields. The CHK field must contain a value of 1, 2, or 3.
2 Do not withhold taxes but add the amount of the one-time special payment to taxable fields. The CHK field must contain a value of 1, 2, or 3.
3 Do not withhold taxes but add the amount of the one-time special payment to all nontaxable fields. The CHK field must contain a 1, 2, or 3.
4 Do not use this value.
5 No longer available.
DED (Optional)
Indicates which deductions, if any, to take from this payment.
0,7 Withhold percentage deductions consistent with the transaction dates and the inferred deduction frequency. Withhold taxes and allow direct deposit. Do not pay automatic special pays except unleveled BRP. Do not withhold fixed amount deductions.
8 Do not withhold deductions. Do not pay automatic special pays except unleveled BRP. Withhold taxes. Do not allow direct deposit. Deduction overrides will not be applied.
9 Do not withhold deductions. Do not pay automatic special pays except unleveled BRP. Withhold taxes and allow direct deposit. Deduction overrides will not be applied.

Note: A value of 0 will combine this transaction with other transactions on the same date and if paid with regular pay will tax at the employee’s regular tax rate. A value of 7, 8, or 9 will produce a separate payment for each transaction and will tax at the federal supplemental rate even if paid on the regular payroll.

DATE FROM AND DATE TO (Optional)

The pay period to which the special pay applies.

Note: This field is required if your agency has a value of Y in the VALIDATE PCA field on H0CUS or if you are overriding the last five characters of the organization code.

Note: If the date fields remain blank, the system defaults to the value from the PERIOD BEG/END DT field on HSCU1 (although it does not display on this screen). A date that is earlier than the date on HSCU1 generates a separate payment; a later date causes the transaction to be recycled to the pending file.

DAYS (Required)
Enter the number of days eligible for constitutional per diem.
RATE AMOUNT (Optional)

This rate defaults from Encode/Decode Table 985. You may override this rate by entering a new rate.

Note: Enter the rate with two decimal places. For example, enter 05500 for a $55.00 daily rate; enter 40000 for a $400.00 daily rate.

LABOR DIST CDE (Optional)

Enter P (PCA) or I (index) followed by the five digits of a PCA or index which indicates the funding source for this pay. The last eight digits of this code represent the position number. The system defaults to the primary labor distribution code established on HMPHR for the employee’s primary position.

Note: If your agency has a value of Y in the VALIDATE PCA field on H0CUS, the PCA/index must be valid for the organization code on HMMU1 for the DATE FROM and DATE TO entered on HUEUC.

AMT (Display)
The calculated amount using the number of days multiplied by the rate.
4 Press Enter to process the transaction.