| 3 |
Enter the following fields as required:
AGENCY (Key)BATCH NUMBER (Key)- Enter a user-defined number to group common transactions for editing and processing. This number identifies the batch of pay transactions. The same number is used in the
BATCH NUMBER field on HRSUB to identify, balance and release the batch.
PAGE NUMBER (Key)- Enter a number to identify each page of transactions. Each additional screen requires a new page number.
EMPLOYEE NUMBER (Required)-
Enter the employee’s SSN with two leading zeroes. The last digit of the SSN falls into the TCD field.
-
Note: All employees on the same batch must have the same pay frequency.
TRN (Display)- 9 (special pay) indicating the type of transaction being performed.
PAY NO (Required)-
Enter the special pay number for this employee’s payment. Special pay 28 and 29 must be entered on HUEUC. Most bonus payments must be entered on HUXU1.
-
Note: For special pays 18, 19 or 20, see prerequisites for HUZU1.
STATE LOCAL, DEP SEC (Not used)- Do not enter data in these fields.
TAX (Optional)- Overrides the value entered in the
TAX FLAGS field on H0WCP.
| 0 |
Withhold taxes as specified on H0WCP. If all values are 1, use the FIT tax tables for regular pay and a 25 percent FIT rate for supplemental pay (default). |
| 1 |
Withhold taxes on a daily basis using the DATE FROM and DATE TO fields. The CHK field must contain a value of 1, 2 or 3. |
| 2 |
Do not withhold taxes but add the amount of the one-time special payment to taxable fields. The CHK field must contain a value of 1, 2 or 3. |
| 3 |
Do not withhold taxes but add the amount of the one-time special payment to all nontaxable fields. The CHK field must contain a 1, 2 or 3. |
| 4 |
Do not use this value. |
| 5 |
No longer available. |
CHK (Optional)-
| 0 |
Combine with current pay record (default). |
| 1 |
Do not produce a separate payment, but tax separately from the regular pay. |
| 2 |
Produce a payment for this special pay and suppress regular pay for this pay period only. No overrides allowed. |
| 3 |
Produce a separate payment for this special pay in addition to the regular payment. Use this value for separate pay when taking one-time deductions. This value is required for a special pay for which the H0WCP tax flag position is 4. |
Note: If this indicator is changed to generate a separate pay record, this record taxes at the supplemental rate.
DED (Optional)- Indicates which deductions, if any, to take from this payment. If overriding normal deductions, the
CHK field must contain a value of 1, 2 or 3.
| 0,7 |
Withhold percentage deductions consistent with the transaction dates and the inferred deduction frequency. Withhold taxes and allow direct deposit. Do not pay automatic special pays except unleveled BRP. Do not withhold fixed amount deductions. |
| 3 |
Withhold deductions and pay automatic special pays scheduled for the first pay period of the month (do not base on transaction dates), withhold taxes and allow direct deposit. |
| 4 |
Withhold deductions and pay automatic special pays scheduled for the second semi-monthly pay period of the month (do not base on transaction dates), withhold taxes and allow direct deposit. This value can only be used for semi-monthly employees. |
| 8 |
Do not withhold deductions. Do not pay automatic special pays except unleveled BRP. Withhold taxes. Do not allow direct deposit. Deduction overrides will not be applied. |
| 9 |
Do not withhold deductions. Do not pay automatic special pays except unleveled BRP. Withhold taxes and allow direct deposit. Deduction overrides will not be applied. |
Note: If the tax or deduction indicators are changed from the default of 0, the tax methods and deductions indicated on this screen override the entire pay record. Use caution when changing these indicators from the defaults.
DATE FROM AND DATE TO (Optional)-
The pay period to which the special pay applies.
-
Note: This field is required if your agency has a value of Y in the VALIDATE PCA field on H0CUS or if you are overriding the last five characters of the organization code.
Note: If the date fields remain blank, the system defaults to the value from the PERIOD BEG/END DT field on HSCU1 (although it does not display on this screen). A date that is earlier than the date on HSCU1 generates a separate payment; a later date causes the transaction to be recycled to the pending file.
HOURS (Optional)-
The number of special pay hours to be paid (enter only if applicable).
Note: There is a maximum of 80 hours if processing paid sick leave for COVID-19 (PAY NO 31 and/or 35).
RATE AMOUNT (Optional)-
Either an hourly rate or a salary amount to indicate how much to pay the employee. A rate is indicated if a value is entered in the HOURS field of this screen and in the RATE field on H10SP (Employee Special Pays). An amount is indicated if a value is entered in the AMOUNT field on H10SP. To enter both salary and hours information, enter the salary in the RATE AMOUNT field, hours in the HOURS field, and enter 1 in the AI field.
-
Note: Enter the rate with five assumed decimal places and the salary amount with two assumed decimal places. For example, enter 0550000 for a $5.50 hourly rate; enter 0040000 for a $400.00 salary amount.
LABOR DIST CDE (Optional)-
Enter P (PCA), I (index) or A (agency defined) followed by the five digits of a PCA or index which indicates the funding source for this pay. The last eight digits of this code represent the position number. The system defaults to the primary labor distribution code established on HMPHR for the employee's primary position.
-
Note: If your agency has a value of Y in the VALIDATE PCA field on H0CUS, the PCA/index must be valid for the organization code on HMMU1 for the DATE FROM and DATE TO entered on HUEU1.
ADJ (Optional)-
| Blank field |
Pay the amount indicated in the RATE AMT field instead of the employee’s normal entitlement pay. |
| + |
Pay in addition to the employee’s normal entitlement pay. |
| – |
Subtract from the employee’s normal entitlement pay. |
Note: Adjustments (+/-) are not allowed for special pay 5 (hazardous duty) and 6 (longevity). Only overrides are allowed for the special pays 5 and 6.
AI (Optional)- A value to define the
RATE AMOUNT field.
| 0 |
The RATE AMT field contains a five-decimal place rate if the HOURS field is entered, or a two-decimal place amount if the HOURS field is not entered. |
| 1 |
The RATE AMT field contains a two-decimal place amount even if the HOURS field is entered. |
| 2 |
If the RATE AMT field is left blank, the system pays salaried employees based on the hours entered times the employee’s standard hourly rate. |
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