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Enter the following fields as required:
AGENCY NUMBER (Key)BATCH NUMBER (Key)- Enter the batch number to identify the batch of pay transactions. Batch numbers 9200–9210 are reserved for lump sum payments for transfers on HUEUZ.
PAGE NUMBER (Key)- Enter a number to identify each page of transactions. Each additional screen requires a new page number.
EMPLOYEE NUMBE (Required)- Do not enter two leading zeroes. The last digit of the SSN fills the
TCD field.
POSITION (Required/Optional)- Enter the position number the employee last accrued vacation time (used only for employees who are not terminated). For terminated employees, this field is not required and should be left blank.
PCA (Optional)- Enter P (PCA), I (index) or A (agency defined) followed by a five-digit program cost account or index indicating the primary funding source for this position assignment. Establish the PCA or index in USAS. This field defaults to the primary labor code on H0BUN. This field may be used to override the labor code, if needed.
HOURS (Required/Optional)-
Enter the total hours of accrued annual leave (for agencies who are not on USPS leave accounting), assuming two decimal places that designate the fraction of an hour (not minutes). For example, enter 67:30 as 06750. If your agency is using USPS leave accounting, the hours are system-generated when the screen is processed.
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Note: If the number of hours entered is greater than the USPS leave accounting balance, a fatal error message displays. (An amount in excess of the maximum FYTD Accrued hours plus carry forward hours allowed for vacation is also not permitted.) In addition, once HUEUZ is processed, the leave balance is updated in Leave Accounting.
TERM/INACT DATE (Display)- For terminated employees, the system defaults to the employee’s termination date. This date becomes the FROM DATE and TO DATE of the payment transaction. For employees who are changing assignments (moving from an accruing position to a non-accruing position), the inactive date defaults to the inactive date of the position number entered.
TOTAL AMOUNT (Display)-
The dollar amount the employee is to be paid.
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Note: The calculation for a lump sum payment for a transfer is calculated as follows: Salary/Rate at the time of transfer (or termination) times 12 months equals annual salary divided by 2080 hours equals hourly rate times the number of vacation hours to be paid.
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Press Enter to process the transaction.
When a lump sum payment is made because the employee moved from a leave accruing position to a position that does not accrue leave, BRP and/or the lump sum payment of unused vacation leave are not retirement eligible wages.
Use the following procedure to process a lump sum payment for an active employee that moves from a leave accruing position to a position that does not accrue leave:
- Pay the employee the lump sum on a supplemental payroll but do no combine the lump sum payment with regular wages.
- Reestablish the retirement flag on H0BUN. When a lump sum was processed for an employee, the system automatically changed the retirement flag to an X on the H0BUN screen. Access H0BUN and override the X by entering either E or T and Press Enter.
- On H0ZUC, verify the frequency for deduction (5=ERS, 7=TRS) and that the state retirement match (25) is ON.
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