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USPS Process Guide – Chapter 7 – Terminations/Transfers-Out
HØBFX – Changing the Date or Reason Code for a Termination

Screen: HØBFX
Prerequisites: Employee terminated on HØBUS.
Key Fields: AGENCY, EMPLOYEE SSN

Note: The termination date and/or reason code may be changed only for terminations using reason codes 57, 60, 63, 64, 67 and 68. The termination date may not be changed to a date earlier than the month before the current calendar month and must stay in the same fiscal year as the original termination date. A Letter of Authorization (LOA) will be required if changing to or from reason code 065 (interagency transfer) or 069 (death). If you change the termination date for an interagency transfer (065) after transferring the employee's records (HØBU4), notify the receiving agency so they can update their records.

For a detailed explanation of the requirements for submitting an LOA, see Authorization Process for Changes to Statewide Payroll/Personnel Systems.

Step Action
1
Access HØBFX.
2
Enter the following fields as required:
AGENCY (Key)
EMPLOYEE SSN (Key)
REASON CODE/EXT (Optional)
The correct termination reason code and/or extended reason code.
TERMINATION DATE (Optional)
The correct termination date.
3
Press Enter to process the transaction.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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