USPS Process Guide –
Chapter 7: Terminations/Transfers-Out –
H0BUS, H0BU4 – Direct Interagency Transfer Terminations

Screen:	H0BUS, H0BU4
Prerequisites:	Coordinate with the gaining agency to determine the termination date with your agency and start date with theirs. There cannot be a break in dates (including weekends and holidays) for a direct transfer.
Key Fields:	`AGENCY`, `EMPLOYEE SSN`

H0BUS

Step	Action
1	Access H0BUS.
2	Enter `R` in the `SUBCOMMAND` field.
3	Enter the following fields as required: `AGENCY` (Key) `EMPLOYEE SSN` (Key) `EMPLOYEE STATUS` (Required) Enter 03 (terminated, but eligible for payment). Note: The system automatically changes EMPLOYEE STATUS to 07 after a certain number of days (specified on H0CFL). No payments may be made to an employee with a status of 07. `REASON CODE/EXT` (Required/Optional) In the first area of this field, enter reason code 065 (direct transfer – no break in service). In the second area of this field, you may enter a four-character extended reason code. This area of this field is user-defined and optional. `TERM DT` (Required) Enter the effective date of termination, as coordinated with the receiving agency. Note: This date must be later than any history transaction effective dates for this employee on HNHU1. `POSITION INACTIVE DT` (Optional) Enter the inactive date if the position is to be inactivated. `HRS DOCK` (Optional) The number of hours short on the day of termination. This value must be less than the scheduled hours for the day for the employee. `ELEC SERV MOS` (Optional) The number of months, if any, an employee has been an elected official during this employment period.
4	Press `Enter` to process the transaction. Note: You must now issue payment to the employee for all pay due before transferring information to the gaining agency. If you transfer information before all payments are made, the gaining agency will not have the correct accumulators. When you have issued all payments to the employee, contact the receiving agency to verify that they are ready to receive the transfer before you continue with the next step. Direct deposit instructions will remain on at the transferring agency. Transfer YTD Accumulators to the New Agency

H0BU4

Step	Action
1	Access H0BU4 using the agency number and the employee’s SSN but only after the employee has been hired in the new agency.
2	Enter `R` in the `SUBCOMMAND` field.
3	Enter the following fields as required: `AGENCY` (Key) `EMPLOYEE SSN` (Key) `TRANSFER TO AGENCY` (Required) Enter the receiving agency’s number.
4	Press `Enter` to process the transaction. Review the informational messages that appear at the bottom of the screen. If an informational message indicates the transfer process was completed, press `Enter` again to complete the process and refresh the screen. If the message indicating that the transfer process was complete does not appear, or if a fatal error message displays, the transfer process may not have occurred. Review the screen for possible errors. Note: You may want to call the receiving agency to verify that they have received the correct information. Note: To view a terminated employee, access HMPDS (not HMPHR).