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USPS Process Guide –
Chapter 7: Terminations/Transfers-Out –
H0BUS, HO0U1 – Termination of Deceased Employees

Screen: H0BUS, HO0U1
Prerequisites: None
Key Fields: AGENCY, EMPLOYEE SSN
Step Action
1 Access H0BUS.
2 Enter R in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
EMPLOYEE SSN (Key)
EMPLOYEE STATUS (Required)

In the first area of this field, enter 03 (terminated, but still eligible for payment).

Note: The system automatically changes employment status to 07 after a certain number of days (specified on H0CFL). No payments may be made to an employee with a status of 07.

REASON CODE/EXT (Required/Optional)

In the first area of this field, enter reason code 069 (death).

Note: Using reason code 069 automatically changes the FIT status to 1 on HOBUD. This stops FIT withholding and accumulation of FIT taxable wages.

In the second area of this field, you may enter a four-character extended reason code. This area of this field is user-defined and optional.

TERM DT (Required)
Enter the date of death.
POSITION INACTIVE D (Optional)
Enter the inactive date if the position is to be inactivated.
4

Press Enter. This links you to HO0U1.

Note: The HO0U1 screen is already complete. Payments to this employee are made to “the estate of” and to mail code PR3. If system-generated changes are not acceptable, enter R in the SUBCOMMAND field and make necessary changes. Direct deposit instructions are turned off and a warrant will be issued.